Faculty Affairs & Personnel Actions Associate

The Office of the Executive Vice President and Provost seeks candidates for a Faculty Affairs & Personnel Actions Associate. This position reports directly to the Associate Provost for Academic Administration within the Office of the Executive Vice President & Provost and works closely with the Vice Provost for Faculty Affairs. The incumbent provides critical operational and project management support for major faculty affairs processes across the University, managing cyclical processes and designing and maintaining systems that support faculty personnel actions.

The role requires strong organizational skills, technical proficiency, and the ability to collaborate effectively across diverse stakeholder groups.

• Oversee, enhance, design, and support faculty affairs workflows and systems in alignment with institutional and stakeholder requirements, ensuring timely and well-informed decision-making and accurate reporting.
• Work collaboratively to improve and sustain transparency and response times; to ensure data integrity across enterprise and local systems; and to ensure compliance with institutional standards and policies.
• Partner with, provide training, mentoring, technical support, and ad hoc guidance and consulting to faculty affairs and HR staff as appropriate to ensure compliance with institutional standards and smooth workflows. This includes creating procedural guides and maintaining detailed schedules to support onboarding, knowledge transfer, and standardization workflows.

• Co‑Lead preparation, quality review, and delivery of personnel actions (elections, promotions, endowed chair actions, emeritus), ensuring accuracy and alignment with policy.
• Manage complex, high‑volume action cycles using enterprise systems (Workday), as well as customized applications, and partner with HR on data validation and mass upload processes (EIB).

• Mentor colleagues to build capacity and resilience within the team.
• Serve on committees.
• Contribute to faculty affairs community‑building activities and special events.
Engage in University‑wide initiatives and networking opportunities.

• Bachelor's degree.
• Experience:
  
  At least four years of relevant experience or Master's degree with at least one year of relevant experience. Relevant experience may be considered in lieu of a degree.
• Demonstrated experience in project management and process improvement.
• Proficiency with Smartsheet, Workday, and/or other technical systems.
• Strong analytical skills and ability to interpret and apply policy.
• Excellent written and verbal communication skills.
• Ability to manage multiple projects and meet deadlines in a fast‑paced environment.

• Master's in Higher Education Administration, Public Administration, or related field; or significant commensurate experience preferred.
• PMP certification, training undertaken or willingness to obtain.
• Experience in faculty affairs, academic administration, or HR within higher education.

• Collaboration:
  
  Builds strong relationships across units and fosters teamwork.
• Attention to Detail:
  Ensures accuracy in complex processes and data management.
• Adaptability:
  Responds effectively to evolving priorities and institutional needs.
• Leadership Potential:
  Demonstrates initiative and readiness for managerial responsibilities.

The anticipated salary for this position is $80,000 – $100,000 commensurate with education and experience. This is primarily a sedentary job involving extensive use of desktop computers. The job will occasionally require traveling some distance to attend meetings and programs. This position is located on the UVA Grounds in Charlottesville, VA. This is a hybrid position with some in‑office presence required.

This position will not be able to sponsor applications for immigration now or in the future.

This position will remain open until filled. Review of applications will begin on February 11, 2026.

Applicants not employed at UVA please apply through the UVA job board; current employees please search and apply for jobs on the UVA…