Grants & Contracts Manager - Post-Award, Office of Programs

Position: Grants & Contracts Manager - Post-Award, Office of Sponsored Programs
The University of Virginia (UVA) Office of Sponsored Programs (OSP) seeks a Post - Award Manager to join the ir team, responsible for financial management of sponsored awards from inception to closeout.
This position is eligible for remote and/or hybrid work .

OSP's mission is to provide leadership in research administration, support the research endeavors of University faculty, ensure the responsible stewardship of research funding, and oversee the sponsored award management according to State, University and sponsor regulations.

The Post - Award Manager reports to the Assistant Director of Post - Award and will lead a team of Post - Award Accountants, assisting with training, operational activities (including resolution of system errors), reviewing the team's work of managing awards from creation to closeout, and evaluating each team member's performance.

The Post - Award Manager must possess a comprehensive understanding of grants and contracts administration , as well as the extensive experience needed to manag e awards within the University's financial and pre-award systems. The position requires the incumbent to have a thorough understanding of the financial compliance requirements applicable to the award, following award terms and conditions, sponsor and University policies and procedures , and to be responsible for managing complex sponsored awards.

Key duties encompass financial reporting, invoicing, monitoring accounts receivable , and serving as a link between the University, schools and units, and research sponsors.

The Post - Award Manager coordinate s with colleagues from Finance, Pre-Award, Contracts, and s chools and units to troubleshoo t obstacles and support process improvements. Th is position serves as a valued and respected resource for University faculty and sta ff , and creates and maintains standard operating procedures governing financial management of sponsored awards , and also represent s the University with external sponsors and internally to departments , units , and schools .

Responsibilities

Manager Duties:

• Facilitates h iring, onboarding, and training Post-Award sta ff

• Completes q uarterly performance discussions and annual performance reviews

• Provides mentorship and professional development , and recommen ds training opportunities

• Completes and approves HR-related Workday tasks and activities (e.g., leave, performance feedback, access requests, etc.)

• Determines even d istribution of workload across team, including quarterly evaluation of portfolio assignments

• Monitor s quality and timeliness of staff's completed tasks through quality control checks of work output, reconciliation reports , and other tools and resources

• Identifies and communicates ongoing trends and performance issues to leadership

Individual Contributor Duties:

• Manag es complex award portfolios and provides additional support as- needed based on staff coverage due to vacancies, PTO, and peak surges in award volume

• Supports continuous process improvement and maintenance of process documentation, including in coordination with other areas of OSP and stakeholders across the University

• Is actively involv ed in Workday system improvements, including assisting with testing for updates or adoption of additional functional it ies

• Review s quality assurance related reconciliation reports , and collaborates on development of additional resources to support reconciliation for quarterly/annual reporting

• Other duties as assigned.

Knowledge , Skills , and

Preferred Experience s

• Extensive knowledge of Pre-and Post - Award Financial systems , sponsored program award setups , and financial grant management

• Demonstrated experience training, developing, and managing direct reports through complex processes

• Proficie nt in develop ing and maint aining standard operating procedures , as well as implementing systems and continuous improvement plans

• Adap ta ble to quickly learn and understand new concepts, processes, and systems

• Efficiently manages time and competing priorities, delegates appropriately

• Active listen ing and effective communicat ion skills with strong attention to detail .

Minimum Qualifications:

Education:

Bachelor's degree .

Experie…