Assistant Facility Manager, Memorial Gymnasium and Grounds Fields and Courts

Position: Assistant Facility Manager, Memorial Gymnasium and Central Grounds Fields and Courts
The Department of Recreation at the University of Virginia is now accepting applications for the position of Assistant Facility Manager for Memorial Gymnasium. The University, located in Charlottesville, Virginia, is a public institution known for its teaching, research, and public service. UVA Recreation has four recreation centers and over 40 acres of outdoor courts and fields to serve the fitness and wellness needs of students, faculty and staff.

Reporting to the Facility Manager of Memorial Gymnasium, the Assistant Facility Manager helps lead the facility operations of the historic Memorial Gymnasium, built in 1924, housing the academic programs of Kinesiology and Lifetime Physical Activities as well as Varsity Volleyball and Varsity Wrestling along with departmental programs, reservations, events and open recreation.

Outdoor facility management responsibilities include the 13-court Snyder Tennis Center, Carr's Hill Field (a lighted three-acre synthetic turf field). Nameless Field and Sand Volleyball Courts (adjacent to Memorial Gym), MEM Outdoor Basketball Courts, Madison Bowl and Lambeth Fields, and Perry-Fishburne Tennis Courts.

Responsibilities

* Provides direct oversight and preparation of large part-time student staff responsible for managing emergency response, operations, leading other staff crews, program support, reservation support, and seamless service

* Mentors and develops student staff through intentional coaching, modeling professional expectations, regular feedback, and performance evaluations to support both job success and personal growth

* Creates and facilitates ongoing training and professional development opportunities that build leadership, supervision experience, communication, and problem-solving skills in student employees for career readiness

* Fosters an inclusive and engaging work environment that encourages student ownership, accountability, and a strong sense of belonging

* Oversees and supports extensive daily operations of a multifaceted high-risk recreation facility. Duties include safety management, emergency response, maintenance, cleaning, code compliance, and funds management.

* Directly oversees, manages, and assesses outdoor recreation spaces for safety, security, emergency response, weather-related emergency preparedness, inspections, surveillance, and compliant use.

* Manages daily outdoor recreation operations including space monitoring, staffing, access, inspections, maintenance, cleaning, and equipment quality

* Manages outdoor spaces to provide daily event, reservation, and program support.

* Supports and oversees hosting and onsite management of major university events to include commencement, reunions, athletics, etc.

* Supports and hosts athletic department tenants, competitions, and events, serving as onsite event managers assuring safety and full execution of successful athletic events.

* Supports all aspects of assessing, planning, scheduling, and executing recurring and new maintenance activities, to include reviewing costs, keeping necessary financial records, and ensuring delivery of services.

* Supports all aspects of assessing, planning, scheduling, and executing cleaning and sanitation program, to include reviewing costs, keeping necessary financial records, and ensuring consistency of APPA cleaning standards.

* Develops partnerships and fosters relationships with service providers, stakeholders, contracted vendors, facility tenants, and facility users.

* Directly manages customer relations issues, initiatives, and advocacy to ensure membership value and to support auxiliary revenue-based customer satisfaction focus; supports policy development and enforcement.

* Submits work orders, maintains maintenance records, conducts facility safety and maintenance audits, monitors work order progress, and ensures work is completed safely with minimal impact to customers.

* Supports accuracy, application and execution of several emergency response plans and protocols to include evacuation, sheltering, active threat response, COOP plans, etc.

* Trains and certifies part-time staff on CPR/AED.

* Ensure daily readiness of staff and monitor compliance with safety procedures.

* Oversees software and technology support equipment, that supports daily operations including POS software, facility access, funds handling, inventory, reporting, scheduling, surveillance, etc.

* Supports Facility Manager in execution of annual fiscal, budget, and procurement practices to support unit.

* Assists and facilitates facility improvement projects under direction of the facility manager.

* Serves on departmental committees, leads department training programs, supports other department initiatives related to student training, events, or social activities.

* Performs other job-related duties as required.

Knowledge & Skills

* Experience leading or overseeing a university-based sport or recreation facility.

* Experience developing or administering a risk management/safety program or an emergency action plan…