Operations Manager

Position Title:

Operations Manager
Department:
Facilities

Reports To:

Director of Facilities
Supports:
Athletic Director

Employment Type:

Full-Time, Exempt

The Operations Manager at The Covenant School serves as a vital operational leader responsible for the day-to-day coordination of school-wide support services. This role bridges the administrative, athletic, and facilities functions of the school.

• Oversee all aspects of the school's transportation program, including daily routes, athletic team travel, and field trip coordination
• Recruit, hire, train, schedule, and supervise bus drivers, van operators, and transportation staff
• Manage vehicle fleet maintenance, inspections, and compliance with all local, state, and federal transportation regulations
• Serve as the primary point of contact for transportation vendors, charter bus companies, and third-party transport providers
• Develop and maintain transportation policies, procedures, and safety protocols in alignment with school and regulatory standards
• Coordinate with the Athletic Director to plan and execute transportation logistics for all athletic events, including away games, tournaments, and multi-day trips
• Monitor transportation budgets, track expenses, and identify opportunities for cost efficiencies
• Maintain accurate records of driver certifications, vehicle registrations, insurance, and maintenance logs
• Respond promptly to transportation-related incidents, delays, or emergencies and communicate effectively with families and staff

• Partner with the Athletic Director to support event-day logistics, including facility setup, staffing coordination, and game-day operations
• Assist in scheduling and coordinating athletic facility usage, including gyms, fields, and multi-purpose spaces
• Coordinate equipment inventory, storage, and distribution for athletic programs
• Support planning and execution of special athletic events, tournaments, and school sponsored competitions

• Support the operational needs of campus buildings and grounds
• Coordinate work orders, vendor scheduling, and routine maintenance activities in conjunction with facilities staff
• Assist with the logistics of school events, including setup, breakdown, and facility access coordination
• Help manage space reservations and ensure facilities are prepared and accessible for scheduled activities
• Support emergency preparedness planning and assist in executing safety drills and protocols

• Serve as a collaborative operational resource across departments, identifying and resolving logistical challenges proactively
• Submit purchase orders and ensure alignment with invoices, budgets, and vendor agreements
• Maintain operational records, documentation, and reporting for COO review
• Assist in vendor management, contract administration, and procurement for operational needs
• Support the COO with special projects, strategic initiatives, and school-wide operational planning

• Bachelor's degree in Business Administration, Operations Management, Education Administration, or a related field
• Minimum of 3–5 years of experience in operations, logistics, or facilities management, preferably in an educational or nonprofit setting
• Strong organizational and project management skills with the ability to manage multiple priorities simultaneously
• Excellent interpersonal and communication skills; ability to work effectively with students, parents, faculty, staff, and external vendors
• Proficiency with productivity software (Microsoft Office Suite, Google Workspace) and operations or scheduling tools
• Valid driver's license; ability to drive school vehicles as needed
• Knowledge of DOT, state transportation regulations, and school safety requirements

• Experience in K–12 independent or private school administration
• Demonstrated experience managing transportation programs or fleet operations
• Familiarity with athletic program logistics and event management
• Experience with facilities management systems or fleet management software
• CDL (Commercial Driver's License) or willingness to obtain