Project Manager - Building Services

Project Manager

Building Services

This position may be filled as a Project Manager or Senior Project Manager depending on the selected candidate's experience, certifications, and demonstrated qualifications. Please see separate posting for Senior Project Manager.

ACPS employees enjoy competitive pay and benefits, including health & dental coverage, retirement, flexible spending accounts, paid time off, wellness program, discounts on gym memberships, and more. Be sure to check out our website to learn more about our Division and our Schools.

General Definition of Work:
Performs complex skilled and technical work in support of Feasibility, Programming, Design, Construction & Close-Out phases as they relate to the engineering, planning, and construction of County-wide school projects; projects will be of a commercial or institutional nature and varied in scope and size. Specific project types may include but are not necessarily limited to small additions, renovations, MEP upgrades and replacements, civil improvements, etc.

Essential Functions:

• Performs project management responsibilities for small Capital projects;
• Manages the day-to-day operational and tactical aspects of multiple projects in varying phases of the project development lifecycle;
• Adheres to and helps implement the School Board's policies and regulations for Facilities Development;
• Helps oversee project administrators ensure project administration requirements are timely and in accordance with established policies and procedures;
• Reviews deliverables for projects and ensures that deliverables are staffed and reviewed by project stakeholders, as required;
• Minimizes County exposure and risk by proactively managing projects and using knowledge of construction practices, policies and procedures, and contract law to appropriately shift and/or reduce identified risks;
• Coordinates construction documents review and approval through County review processes to ensure timely design and overall project schedule success;
• Coordinates the acquisition of easements and rights-of-way as required;
• Schedules, supervises, and recommends action on value engineering studies, peer and constructability reviews, high-performance building scope development, third-party estimates, special inspections and materials testing, etc.;
• Works with the Purchasing Department to facilitate the procurement of all project-related goods and services.

Manages financial data for multiple projects using Excel spreadsheets and/or project management software;
Reviews and approves appropriate percentages of completion for both design and construction in order to determine project payments;
Records invoices, change orders, potential change orders, and other specified and potential project budget impacts in order to provide real-time project budgeting and reconciles records with Finance to ensure projects are completed within budget;
Develops and refines budgets from authorizing documents with minimal top-level breakdown while relying on available departmental resources and significant construction-industry experience;
Analyzes, reviews and prepares Change Orders for assigned projects;
Serves as the project team leader and facilitator for project meetings;
Ensures that meeting minutes are maintained throughout the project lifecycle to provide continuity and historical documentation;
Proactively confronts and resolves project issues openly, equitably, and quickly to prevent derailment and negative project impacts;
Timely and effectively communicates relevant project information to superiors and project stakeholders, as appropriate;
Tactfully communicates sensitive information in a timely manner to prevent harmful repercussions and embarrassment to project stakeholders or the County;
Serves as the project spokesperson on behalf of the County when assigned projects are presented to the School Board, the Architectural Review Board, and other agencies, as required;
Provides input into the evaluation and design of projects as required to ensure projects remain within the scope and meet the County's best long-term interests;
Builds expert knowledge in the construction industry and conveys knowledge to others;
Monitors and encourages safe Jobsite working practices to help promote a safety-first culture;
Handles difficult personnel and team situations directly, using appropriate leadership techniques;
Evokes creative solutions and innovative thinking from project team members in an effort to solve project hurdles through all phases of project development;
Helps to determine new, creative ways to employ teams on projects and distribute responsibilities;
Works collaboratively with other County departments and subject matter experts, local jurisdictions, and utility organizations in an effort to proactively navigate regulatory and statutory requirements that could negatively impact project budgets and schedules;
Grows long-term relationships with project stakeholders to ensure that future County relationships are…