Transportation Dispatch Specialist

Transportation Dispatch Specialist

Albemarle County Public Schools Transportation - Charlottesville, Virginia Open in Google Maps

This job is also posted in Albemarle County Public Schools

Job : 5891014

Final date to receive applications: Posted until filled

Posted: Aug 18, 2026 4:00 AM (UTC)

Starting Date: Immediately

Transportation Dispatch Specialist

Albemarle County Public Schools

Department of Transportation

Full-Time, 12 months

Non-Exempt, Pay Grade 11

VRS-Eligible, Benefits-Eligible

* Dispatch experience, CDL with school bus endorsement, Public School operational experience Preferred

• Communicates with fleet vehicles via two-way radio;
• Assists customers in person, via phone and email regarding bus routes and status of operations; makes necessary calls for drivers to parents or schools;
• Sends emails to schools daily for sub bus driver and bus number information;
• Communicates to parents and schools through Bright Arrow messaging when any changes to established route times are necessary;
• Files pre-trip inspection forms, discharge forms, and manifest forms, etc.; provides bus route manifest for drivers as needed; creates spreadsheets for tracking purposes and enters data; fax or email manifests to schools for sub drivers;
• Collects accident information and contacts the proper authorities; notifies VDOT of road hazards;
• Commercial Driver's License (CDL) is required and must be obtained within 6 months of hire;
  Drives AM or PM, route, as required, daily. In addition, may be required to drive a vehicle or serve as a transportation assistant;
• Monitors operations using the global positioning satellite system and provides information to department leadership team; monitors radio to ensure compliance with government and local regulations; collects information from a variety of sources and compiles data for monthly reports;
• Views and archives security videos; converts to email form to submit to the school administrators and department staff;
• Maintains daily absentee log; schedules substitute drivers and assistants; computes and submits necessary working hours for substitute bus drivers and transportation assistants; explains maps to substitute drivers;
• Communicates with school personnel to keep student files updated; updates student information in a database;
• Directs/coordinates and instructs drivers when student issues arise;
• Keeps a daily log of incidents and issues when they occur during the operational day, including key radio transmissions as well as telephone conversations;
• Maintains filing systems for school bus and car pre-trip inspection forms, lead driver cover sheets, and bus discipline referrals;
• Assigned administrative duties between AM and PM runs;
• Performs related duties as required;
• Files pre-trip inspection forms, discharge forms, and manifest forms, etc.; copy of bus route manifest for drivers as needed; creates spreadsheets for dispatch and enters data; faxes or e-mails manifest to schools for sub drivers;
• Collects accident information and contacts the proper authorities; notifies VDOT of road hazards;
• Drives a vehicle or serves as transportation assistant when needed;
• Monitors operations using the global positioning satellite system and reports to administration; monitors radio to ensure compliance with government and local regulations; collects information from a variety of sources and compiles data for monthly reports;
• Views and archive security videos; convert to email form to submit to the school administrators and department staff;
• Maintains daily absentee log; schedule substitute drivers and assistants; compute and submit necessary working hours or substitute bus drivers and transportation assistants; explain maps to substitute drivers;
• Notify drivers/assistants of route and pay changes and get their signatures;
• Communicates with school personnel to keep student files updated; updates student information in the database;
• Directs drivers when student issues arise;
• Conducts planning for a complex system of pupil transportation services specific to field trip requests, field trip data entry, and other supplemental services supporting the Division.
• Keeps a daily log…