Accounting Associate #1216 - Accounting - Accounts Payable - Finance Division

Under close supervision, performs a variety of accounting duties involved in the creation and maintenance of complete and accurate accounts payable records.

Performs a review of, and handles self-editing of, accounts payable transactions.

(Essential functions, as defined under the Americans with Disabilities Act, may include the following tasks, physical requirements, knowledge, skills, abilities, and other characteristics. This list of tasks is ILLUSTRATIVE ONLY, and is not a comprehensive listing of all functions and tasks performed by incumbents of this class.)

Prepares routine financial statements and reports, relating to department programs, fund or grant budgets; enters and maintains financial information system data; records expenditures and prepares financial schedules, billings and collections.

Monitors, reviews and reconciles accounts, budgets, and various statements; assists with special projects upon request; may track and review inventories, assets and procurements for finance department.

Maintains department Accounting, Purchasing and inventory Systems to assure accurate division of each program's expenditures and program inventory; prepares monthly financial reports; maintains accounts payable.

Coordinates information between the finance department, other County departments; and external agencies to clarify and reconcile issues relating to County funds and accounting; may assist in complex special projects as requested. Performs other related duties as assigned.

Knowledge of Hamilton County policies and procedures.

Skill in the use of Microsoft Office products, specifically Outlook, Word, and Excel.

Skill in reading, interpreting, understanding and applying accounting standards and procedures, applicable Federal rules and regulations, Hamilton County Policies and Procedures.

Skill in the application of accounting principles and standards.

Skill in the implementation and updating of financial and accounting information systems.

Skill in working under pressure of deadlines, establishing and maintaining cooperative working relationships with department staff and other County departments.

Skill in the process of accounts payable.

Skill in ability to process a high volume of accounts payable transactions timely and accurately.

Ability to read, understand and follow oral and written instructions.

Ability to learn with on-the-job training.

Ability to complete recurring assignments without direct supervision and work under the pressure of deadlines.

An Associate's Degree in Accounting from an accredited institution and at least three (3) years of direct work experience in the field of accounting or accounts payable. A valid driver's license is required.

Prior to operating a County-owned vehicle, all employees are required to complete the HC Defensive Driving course and/or or an Emergency Vehicle Operations Course (EVOC) provided at the department level.

Direct work experience in the field of accounts payable.

Prior work experience in Hamilton County Accounts Payable is preferred but not required.

Work requires minimal physical effort with extended sitting, intermittent standing, walking, occasional driving, and extensive computer keyboarding. Work may also require the incumbent to push and/or pull heavy, bulky files and file boxes weighing up to 50 pounds. A handcart/truck may be utilized to assist in the moving.

This job description is not designed to cover or contain a comprehensive listing of all activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Any overtime hours offered in this position are not guaranteed, are an estimate, and are subject to change.

All positions within Hamilton County Government are considered work in-person
and require regular and punctual attendance.

All positions within Hamilton County Government may require work on Holidays or weekends. Additionally, irregular hours and shift work may be required, including possible extension of shift hours, at times with short notice.

Hamilton County does not discriminate on the basis of race, color, national origin, sex, religion, age, or disability in employment or the provision of services. A copy of Hamilton County's Equal Employment Opportunity Plan (EEOP) & Utilization Report is available on the County's Equal Employment Opportunity (EEO) Office home page.