Specialist, Accounting, Accounting Assistant

Job Description

Job Description

Specialist - Transportation Payables

The Specialist – Transportation Payables is an entry-level role that plays a key part in ensuring the accurate and timely movement of freight for our customers. This position is responsible for auditing and processing invoices, identifying and resolving discrepancies, and collaborating with internal teams to support efficient accounting operations. This role is instrumental in maintaining strong vendor relationships and supporting broader finance and operations functions as needed.

Responsibilities

• Review, analyze, and audit invoices within the AP system for accuracy and completeness
• Enter invoices for payment and ensure timely processing
• Partner with internal teams to investigate and resolve billing discrepancies
• Manage assigned inboxes (AP Inbox, Billing Mod, AP International) and respond to inquiries within 48 hours
• Maintain detailed notes for carriers on statements of account and follow up to ensure discrepancies are resolved
• Uphold a high level of professionalism in all internal and external interactions — respect the team

Required Skills, Qualifications, and Experience

• Strong intellectual curiosity with a solution-oriented mindset
• Ability to thrive in a fast-paced, high-volume environment
• Highly organized, self-motivated, and able to manage multiple priorities effectively
• Strong verbal and written communication skills
• Proficiency in Excel or Google Sheets
• Prior experience in accounting or logistics is preferred but not required
• Bilingual in English and Spanish is preferred.