Accounts Payable Specialist

Job Description

Job Description

Commercial Construction

Maven Group is a commercial concrete subcontractor headquartered in Chattanooga, working across 13+ states. We self-perform footings, slabs on grade, and site concrete for general contractors. That means a lot of vendors, a lot of jobs running at once, and a steady flow of invoices that have to be entered accurately and kept moving.

You will own accounts payable. It is a high-volume, detail-heavy seat in a small office where your work is visible and it matters.

• Receive invoices by email and mail, enter the details into Foundation, and route them to the project manager for cost coding and approval
• Review approved invoices when they come back, catch coding and math errors before they post, and post them
• Prepare and schedule payments by ACH, check, and card, and get them out on the schedule set with the VP of Finance
• Be the point of contact for vendor and subcontractor payment questions — where an invoice sits, when a check is going out, why an amount doesn't match — and resolve discrepancies
• Reconcile AP aging monthly and make sure nothing is sitting unaccounted for at month-end close
• Help track subcontractor insurance certificates as part of a team effort
• Share phone coverage with others in the office
• Pick up the mail from our PO box just down the road

Fast, accurate data entry. This is the core of the job — high volume, keying and copy-paste, every day. A miscoded invoice doesn't stay small; it lands in the wrong job cost and somebody unwinds it weeks later. We want someone who works quickly, catches their own errors, and asks when something doesn't look right.

Accounts payable experience. Construction AP is a real advantage, and experience with Foundation Accounting Software is a significant one. If your AP experience is in another industry and you pick up software quickly, we want to talk to you.

Independent, but not silent. Most of this job is heads-down with nobody standing over you. The rest is follow-up — getting a PM to code an invoice that's been sitting, or answering a vendor's question about a payment. It's a small part of the week that matters more than its size. You need to be able to stay with something until you get an answer and give people a clear one when they call.

High school diploma or GED, and comfortable in Excel. A degree in accounting or finance is welcome but not required.

Where you start depends on what you bring on day one. Prior construction AP experience and hands-on Foundation experience both start higher.

We're a small company, so this is a real seat with real ownership. You won't be one of six people in an AP department — you'll be the person who knows where every invoice stands. You'll report directly to the VP of Finance and work day-to-day with our AR manager.

We'll train you on Foundation and our processes, and you'll have support while you're learning. Once you're up to speed, you'll be trusted to run it.

Month-end is busier than the rest of the month. That's true here and everywhere.

• Medical, dental, and vision insurance
• 401(k)
• Paid time off and paid holidays
• Benefits begin the first of the month following 60 days of employment
• Monday through Friday, day shift, no on-call
• Overtime paid when available

Location:
Chattanooga, TN 37407. This is an in-office position.