Office Manager

• Triad Electric is a well-established commercial and industrial electrical contractor that provides top-notch electrical services in the region. We have decades of expertise, excellent service, and quality workmanship. Our customers include a diverse range of industries from small commercial tenants to large industrial clients and everything in between.

• This is a full-time, in-office role for an Office Manager at our Chattanooga, TN office. The office manager will be responsible for all Accounts Receivable functions including but not limited to; AIA billings & pay applications, Time & Material invoicing, communicating with customers about current and past due invoices, issuing monthly aging report to project managers, data entry in accounting software and reconciliation of bank statements for all accounts.
  
  In addition to AR/accounting responsibility, the office manager will be expected to work independently with our AP manager and project managers to ensure timely flow & communication throughout the office. The office manager is expected to have some experience and understanding of construction accounting as the candidate will work closely with VP and upper management throughout the year in preparation of fiscal year end...

• Manage T&M invoicing to customers
• Handle all AIA billings and lien waivers required each month.
• Journal entries in Foundation accounting software
• Handle all certified payroll reports.
• Generate monthly aging reports and follow up with customers about collection
• Manage City, county, state and federal taxes - coordinate with CPA firm regarding TN Tap portal.
• Manage office supplies
• Coordinate with urgent cares/hospitals if employee has been injured on job
• Closely involved with upper management/CPA closing out fiscal year
• Manage insurance needs (workers comp, vehicles, group health, etc.)
• Manage company wide Verizon cellular plan
• Generate and issue W2s & 1099s at year end
• Coordinate with PMs on setting up new jobs- job folder for project docs, issue subcontracts to vendors, etc.
• Answer and direct incoming phone calls to office
• Manage E-verify process and drug testing program for all new employees
• Manage retirement accounts / ERISA
• Assist Project Managers with project buyout, documentation, closeout, and tasks throughout duration of projects.
• Manage OCIP/CCIP programs for customers Manage DOT/CDL driver requirements

• Proficient in financial statements, bookkeeping, and journal entries (accounting)
• Expertise in using accounting software. Triad uses Foundation software and familiarity with that system is a plus
• Experience in finance or a similar field Attention to detail and strong organizational skills
• Ability to work independently and in a team
• Excellent written and verbal communication skills
• Bachelor's degree in Accounting or Finance, or equivalent experience strongly recommended Certifications such as Certified Bookkeeper or similar are a plus

• Full Time
• Individual/Family Health Coverage PPO at no cost to employee
• Dental coverage for individual/family at no cost to employee
• Vacation 2 weeks in first year, 3 weeks all years after
• Employer funded 401K
• Business funded conferences available for growth and career development
• Flexible Schedule options
• Year end performance bonus

Administrative In-Office Working hours consist of Monday - Thursday 8:00am - 5:00pm and Friday 8:00am-4:00pm with flexibility to adjust as needed.