EDI & Billing Specialist

• Location 900 Manufacturers Road,Chattanooga, TN, 37405,United States

• Name Maria Santiago
• Phone  Ext 149
• Email

Chattanooga Bakery is seeking a detail-oriented, proactive EDI & Billing Specialist to join our Accounting team. This position is responsible for the day-to-day management of Electronic Data Interchange (EDI) processes, customer billing, broker commission reporting, bank reconciliations, and related accounting support.

The EDI & Billing Specialist will serve as the Company’s primary internal resource for EDI. This individual will monitor daily transactions, investigate failures or discrepancies, coordinate with customers and external resources, support new trading-partner implementations, and identify lasting solutions to recurring problems.

The ideal candidate takes ownership, communicates effectively, follows issues through resolution, and looks for opportunities to improve and automate processes.

At Chattanooga Bakery, how we work is just as important as the work we perform. Successful team members are expected to model our Core Values:

• Lives by the Golden Rule
• Gets the Job Done Right
• Is a Team Player
• Understands, or Asks

As a small company, we work closely across departments and value team members who are dependable, solutions-focused, and willing to step in wherever needed to help the team succeed.

• Serve as Chattanooga Bakery’s primary internal point of contact and subject-matter resource for EDI.
• Manage and monitor daily EDI activity to ensure customer transactions are processed accurately, completely, and on time.
• Proactively identify failed, missing, delayed, or inaccurate transactions and drive issues through resolution.
• Investigate the root causes of EDI problems and develop solutions to prevent them from recurring.
• Coordinate with the Company’s EDI provider, customers, consultants, IT resources, and internal departments when additional support is needed.
• Support the onboarding, testing, and implementation of new EDI trading partners and customer requirements.
• Maintain knowledge of customer-specific EDI requirements and communicate changes that affect internal processes.
• Develop and maintain EDI procedures, troubleshooting records, issue histories, and other reference materials.
• Help strengthen internal EDI knowledge and reduce unnecessary dependence on outside consulting resources.

• Perform daily customer billing and invoicing accurately and promptly.
• Review shipping and billing information for completeness and resolve discrepancies.
• Review invoices for accuracy and investigate and correct billing issues.
• Process authorized customer credits and other billing adjustments.
• Respond to questions concerning customer invoices, credits, and related billing activity.
• Calculate monthly broker commissions and prepare and distribute recurring commission reports.
• Research and respond to broker questions involving commissions, invoices, credits, and customer activity.
• Assist with month-end sales closing activities and prepare related reports.
• Complete assigned bank reconciliations and investigate outstanding or unusual reconciling items.
• Maintain accurate accounting records, supporting documentation, and reconciliations.
• Provide cross-functional accounting assistance and backup support as needed.

• Evaluate EDI, billing, commission, and accounting processes for opportunities to improve accuracy, efficiency, reliability, and internal controls.
• Identify repetitive or manual activities that may be appropriate for automation.
• Participate in technology, AI, workflow-automation, and process-improvement initiatives.
• Support projects from planning and testing through implementation, documentation, and…