Administrative Assistant

Service Max Maintenance is hiring an Administrative Assistant for an excellent opportunity assisting with invoicing, payroll, work orders and additional office responsibilities.

• Prepare invoices according to time submitted.
• Correct time sheets as needed.
• Code invoices according to service.
• Work on several platforms for time, work orders, invoicing.
• Convert files to Editable PDF’s.
• Verify time on several platforms.
• Answering calls and resolving issues as requested.
• High volume data processing
• Daily communication with field technicians - phone, text, & email correspondence
• Perform other related duties as assigned.

• Extensive knowledge of general billing experience required.
• Understanding of and ability to adhere to generally accepted accounting principles.
• Highly proficient with accounting software.
• Excellent organizational skills and attention to detail.
• Excellent written and verbal communication skills.
• Proficient in Microsoft Office Suite or similar software.

• Associate’s degree in accounting, Finance, or related discipline required.
• Three to five years of A/R and A/P experience required.

• Prolonged periods sitting at a desk and working on a computer.
• Must be able to lift up to 15 pounds at times.