Executive Aide

Reports to the Chair of Mathematics and Statistics, providing administrative support for department operations. Manages calendars, schedules, communications, and office logistics, including mail, supplies, and key inventory. Handles financial tasks such as budget reconciliation, payroll reporting, and processing requisitions and travel requests. Supports hiring processes, teaching materials, and faculty and student administrative needs.

Knowledge, Skills, and Abilities

• Basic budgeting and accounting skills
• Written and verbal communication skills
• Organization and time management skills
• Initiative and problem-solving skills
• Ability to maintain confidentiality and discretion
• Customer service and interpersonal skills
• Data entry and recordkeeping skills
• Scheduling and calendar management skills
• Working knowledge of office software (e.g., Word, Excel, Outlook email)

Required Qualifications

• High school diploma or GED, plus a minimum of three (3) years of secretarial or office experience, or an equivalent combination of education and experience.
• Non‑exempt positions are only required to be posted for a minimum of five (5) calendar days. The closing date for this posting is subject to change without notice to applicants.

Documents needed to apply – cover Letter and resume

ETSU is an Equal Opportunity Employer

University Overview

East Tennessee State University (ETSU) is an institution with over 14,000 diverse students highly ranked graduate and undergraduate programs. Located in the Southern Appalachian Mountains of Northeast Tennessee, ETSU serves as a hub for community, discovery, and service. Aligned with the institution's mission, we value efforts to engage in teaching, scholarship, creative activities, and service that involve community partners and address significant societal needs in our region and beyond.

Recognized in 2024 as a Great College to Work For, recent strategic initiatives prioritize the institution’s focus on community engagement.

Disclaimer:
The Job Summary is intended to describe the general nature and level of work being performed by individuals in this classification. It is not intended to be a complete list of all responsibilities, duties, and skills required. Management reserves the right to revise the job or require different tasks to be performed as assigned to reflect changes in the position.

Employee must be able to perform the essential functions of the position satisfactorily with or without reasonable accommodations.

• Job Identification 457
• Job Category Administrative
• Posting Date 10/28/2025, 06:22 PM
• Degree Level High School Graduate
• Job Schedule Full time
• Locations 441 Stout Dr, Johnson City, TN, 37614, US