Secretary, Administrative​/Clerical

Elementary School Secretary

The job of Elementary School Secretary was established for the purpose of providing administrative support; establishing and maintaining records; compiling and distributing materials and reports; and responding to inquiries from a variety of internal and external sources. This job is distinguished from similar jobs by the following characteristics: assignments within this classification vary both by location and department. Assignments include, but are not limited to maintaining attendance and supporting counselors or other site administrators.

Essential Job Functions:

• Administers first aid and prescription medications to students as required due to the unavailability of a nurse for the purpose of meeting immediate health care needs within established guidelines.
• Compiles data for the purpose of preparing reports or processing requests.
• Coordinates assigned projects and/or activities for the purpose of completing activities, managing building usage, and/or delivering services in a timely fashion.
• Directs student workers for the purpose of providing guidance and meeting work requirements.
• Maintains a variety of manual and electronic documents files and records for the purpose of providing up-to-date information and/or historical reference in accordance with established administrative guidelines and legal requirements.
• Monitors students referred for illness or disciplinary action for the purpose of ensuring student welfare and maintaining a secure office environment.
• Prepares a variety of correspondence, reports and other materials for the purpose of documenting activities, providing written reference, and/or conveying information.
• Processes a variety of documents and materials for the purpose of disseminating information in compliance with established administrative guidelines.
• Researches assigned topics for the purpose of providing information for addressing department operations.
• Responds to inquiries from a variety of internal and external parties for the purpose of providing information, facilitating communication among parties and/or providing direction.
• Schedules activities for the purpose of making necessary arrangements for assigned administrator.

Additional Duties:

• Perform any other related duties as assigned.

Equipment Use:
Standard office equipment, such as personal computers and copiers.

Travel Requirements:
Travel between schools, or between schools and central offices, may be required for certain positions.

Job Requirements:

Minimum Qualifications:

Skills, Knowledge and Abilities:

SKILLS are required to perform multiple tasks with a potential need to upgrade skills in order to meet changing job conditions. Specific skill-based competencies required to satisfactorily perform the functions of the job include: operating standard office equipment including pertinent software applications; preparing and maintaining accurate records; analyzing; customer service; and problem solving.

KNOWLEDGE is required to perform basic math, including calculations using fractions, percent's, and/or ratios; read a variety of manuals, write documents following prescribed formats, and/or present information to others; and solve practical problems. Specific knowledge-based competencies required to satisfactorily perform the functions of the job include: business telephone etiquette; office equipment/software; and English grammar, punctuation, and spelling.

ABILITY is required to schedule activities, meetings, and/or events; often gather, collate, and/or classify data; and use basic, job-related equipment. Flexibility is required to work with others in a wide variety of circumstances; work with data utilizing defined but different processes; and operate equipment using defined methods. Ability is also required to work with a diversity of individuals and/or groups; work with a variety of data;

and utilize job-related equipment. Problem solving is required to identify issues and create action plans. Problem solving with data requires independent interpretation of guidelines; and problem solving with equipment is limited to moderate.

Specific ability-based competencies required to satisfactorily…