Admin Services Assistant

Department of Health

Annual Salary: $48,684.00 - $73,188.00

Location:

Nashville, TN

Hybrid:
Minimum one day per week in‑office required.

Closing Date: 07/09/2026

The Healthcare‑Associated Infections and Antimicrobial Resistance (HAI/AR) Program within the Communicable and Environmental Diseases and Emergency Preparedness (CEDEP) division of the Tennessee Department of Health (TDH) is currently seeking a full‑time Administrative Services Assistant (ASA) 4 position. This role is funded annually through CDC cooperative agreements. The ASA 4 will serve as an assistant to the HAI/AR Program, acting as a liaison between the team and the CEDEP Business and Grants Management Team, and will support day‑to‑day business functions such as hiring assistance, meeting scheduling, and travel coordination.

• Develop policies and procedures for new or modified administrative services programs.
• Create and update written guidance documents for administrative processes.
• Monitor the shared team email account and forward messages in accordance with protocol, forwarding at least two times per day; process and distribute lab messages as appropriate.
• Serve as liaison between the HAI/AR team and the CEDEP Business and Grants Management Team and other health areas.
• Assist with navigating grant and vendor contracts.
• Support hiring processes, including developing position descriptions, advertising openings, scheduling applicant interviews, and coordinating with Human Resources.
• Coordinate onboarding and offboarding of staff, and handle software and supplies procurement requests.
• Maintain inventory of supplies; submit purchase orders to restock as needed, completing office supply orders within five business days of request and equipment orders within five days of approval.
• Address staff inquiries about travel, procurement, and other requests.
• Remind staff of required trainings and inventory self‑audit tasks.
• Act as the HAI/AR Section Inventory Manager.
• Schedule team meetings and other events as needed.
• Provide support to additional HAI/AR projects as required.

• Strong oral and written communication skills.
• Strong organizational skills.
• Detail‑oriented with strong note‑taking skills.
• Intermediate experience with Microsoft products such as Excel, Word, PowerPoint, and Access.
• Intermediate experience with platforms such as Microsoft Teams, SharePoint, and other communication platforms.

This position requires a criminal background check.

Pursuant to the State of Tennessee’s Workplace Discrimination and Harassment policy, the State is firmly committed to the principle of fair and equal employment opportunities for its citizens and strives to protect the rights and opportunities of all people to seek, obtain, and hold employment without being subjected to illegal discrimination and harassment in the workplace. It is the State’s policy to provide an environment free of discrimination and harassment of an individual because of that person’s race, color, national origin, age (40 and over), sex, pregnancy, religion, creed, disability, veteran’s status or any other category protected by state and/or federal civil rights laws.