Floating Hamilton County C&Y Customer Service and Benefits Specialist

Floating Hamilton County C&Y Customer Service and Benefits Specialist

Job Purpose / Summary

• This position will float to Hamilton Adult Clinic covering lunch and/or admissions for client benefits staff if on vacation, sick leave or FMLA.
• This position will travel to the McMinn Clinic on designated days to coordinate arranged meet‑ups with McNabb Mail Currier to hand off Hamilton County mail from all Hamilton locations, pick up and carry messages, documents, packages, and other items between offices or departments within the organization.
• This position requires utilizing a personal dependable vehicle to conduct center business. Maintaining a dependable vehicle and certified driver status is a condition of employment. You will receive paid mileage for such travel.
• The position works directly with clients in the process of registering, assessing client eligibility for services, and maintaining current insurance eligibility and payer information.
• Also responsible for obtaining co‑payment and/or cash collections of deductibles according to policy and procedure.
• Performs quality customer service and support for clients, center workforce and other professionals.
• Greets clients and visitors upon arrival at clinic and determines reason for visit.
• Other job duties include answering phones and emails, entering information into database, making copies, organizing files, scheduling, rescheduling, canceling appointments, taking inventory and ordering office supplies for client benefits.
• We prefer candidates who have some experience in an administrative role and clinical setting, but are willing to train the right individual.

Typical Working Conditions / Environment

• This position operates in an outpatient clinical setting.

Job Duties / Responsibilities

1. Admissions Data Entry

• Ensures each client is eligible for the services they are receiving at time of service.
• Checks daily intake sheets for missing insurance cards and notifies staff.
• Works with HIM staff to insure proper training on release of information policies and works with Compliance Officer on HRMC P&P.
• Creates medical record number for clients including the phone number as well as completes data entry of demographic information without duplication of data.
• Receives cash payments from clients, staff and other programs; writes receipt.
• Turns in cash and copy of receipt to the appropriate financial services staff within 2 business days.
• Working knowledge of the scheduler for checking in and out clients.

2. Patient Eligibility

• Checks online with state website to ensure clients are covered, if providing state or government insurance at time of service.
• Sets up each intake in Centricity and makes a file folder with intake packet.
• Keeps clients medical record up to date with demographic information when changes are needed.

3. Administrative Duties and Expectations

• Responds to emails and voicemails within 1 business day.
• Submits timesheet and other paperwork accordingly.
• Maintains productivity to at least 95% accuracy without errors.
• Attends scheduled meetings.
• Completes CARF required self‑directed Relias Training Modules on time annually.
• Responsible for ensuring orderly, efficient front office operations.
• Arrives to work at scheduled time without tardiness.
• Ensures the clinic is opened and closed at designated times.
• Backup for front desk, Program Assistant/Client Benefits Specialist at Hamilton Adult and CY Clinic when needed for intakes and front office duties.

Compensation

• Starting salary for this position is approximately $17.43/hour based on relevant experience and education.

Schedule

• Required work schedule is Monday through Friday, 8AM‑5PM with 1 hour break. If any irregular work schedule arises, supervisor will notify staff ASAP.

Travel

• Traveled to the McMinn Clinic on designated days to coordinate arranged meet‑ups with McNabb Mail Currier to hand off Hamilton County mail from all Hamilton locations, pick up and carry messages, documents, packages, and other items between offices or departments within the organization.
• Requires a personal dependable vehicle. Maintaining a dependable vehicle and certified driver status is a condition of employment. Paid mileage provided for…