Administrative Specialist

Administrative Specialist

We are seeking a highly organized, proactive, and detail‑oriented Administrative Specialist to support daily operations across multiple departments. This is a key role within the company that helps keep projects, shipments, communication, onboarding, reporting, and administrative processes running smoothly.

This position is ideal for someone who thrives in a fast‑paced environment, takes ownership of responsibilities, communicates well across teams, and enjoys creating structure and organization. We are looking for someone who anticipates problems before they happen — not someone who simply waits for tasks to be assigned.

• Coordinate freight, LTL shipments, pickups, and deliveries
• Track shipments and communicate delays or issues proactively
• Support purchasing, warehouse, accounting, and office operations
• Coordinate new employee onboarding and required documentation
• Maintain PTO calendars and scheduling visibility
• Monitor company vehicle reporting through Motive
• Assist with credit checks and new customer setup
• Manage company apparel ordering and employee distribution
• Support planning and coordination of company events
• Process temporary labor timecard reporting accurately and timely
• Answer incoming calls and support customer/vendor communication
• Handle incoming mail, checks, filing, and document organization
• Maintain organized digital and physical recordkeeping systems

• Strong organizational and multitasking skills
• Excellent communication and follow‑through
• Ability to prioritize and manage multiple responsibilities
• High attention to detail and accuracy
• Professionalism and responsiveness
• Strong sense of ownership and accountability
• Ability to identify issues early and help drive solutions
• Comfortable working across departments and supporting multiple teams
• Proficiency with Microsoft Office
• Experience with Sage, logistics coordination, administrative support, or operations preferred

• Problems are identified early and handled proactively
• Information flows clearly between departments
• Shipments, schedules, and records stay organized and visible
• Employees, customers, and vendors receive timely communication
• Administrative processes are completed accurately without gaps

• 401(k)
• Health insurance
• Paid time off
• 401(k) matching
• Dental insurance
• Vision insurance

• Company paid health insurance
• Paid Holidays
• Tiered Paid Vacation Time Off based on years of experience
• Retirement program with company match after 1 Year of Service