Administrative Assistant

Administrative Assistant

Chattanooga Christian School (CCS) is a Christian, interdenominational, co-educational, day school nestled on 55+ acres at the foot of Lookout Mountain. CCS has been serving Christian families in the Chattanooga area since 1970 and currently enrolls 1,550+ students in the Lower School (Preschool
-5), Middle School (6-8), and High School (9-12). We believe the truth of scripture provides the framework through which all of reality can be understood. In concert with all other areas of school life, our academic program prepares students to grow as lovers of God who seek truth, serve others, and steward creation and culture. We are committed to providing an environment that meets each student at their unique point of need and equips them for pursuit of their full, God-given potential.

We seek candidates who are committed to the development and discipleship of the whole child, both within and outside of the classroom. Our mission is to prepare students to lead and serve with distinction while representing Christ and seeking his Kingdom in all areas of home, church, society, and culture.

At CCS, we are committed to providing a Christ-centered, nurturing environment where academic excellence and spiritual growth go hand in hand. We strive to foster a learning atmosphere where students are encouraged to develop a strong moral foundation, cultivate character, and deepen their faith in Christ. Our faculty and staff are not only enthusiastic about education but also about modeling Christlike behavior, building a strong community of faith, and inspiring students to live out their Christian Values.

CCS is dedicated to partnering with families in raising the next generation of leaders who are equipped to serve Christ and make a positive impact in the world.

The Administrative Assistant provides shared administrative and logistical support to Mar Comm, Admissions, Development, and the Head of School while serving as a key point of contact for parents, faculty, staff, and visitors. This position serves as a key point of contact for parents, faculty, staff, and visitors while assisting with daily admissions, communications, development, and office management responsibilities. The ideal candidate is highly organized, service-oriented, detail-focused, and able to manage confidential information with professionalism and discretion.

By coordinating shared processes and creating a welcoming, responsive front-office experience, this position helps CCS communicate consistently and care well for prospective and current families, employees, alumni, donors, and community partners.

This position supports the mission of Chattanooga Christian School: preparing students to lead and serve with distinction while representing Christ and seeking his Kingdom in all areas of the home, church, society, and culture.

Essential Duties/Responsibilities:

• Manage front office operational processes, including visitor access, phone/email communication, and crisis response protocols in coordination with administration, and ensure safety and compliance with school security protocols.
• Serve as the front office point of contact by greeting visitors, answering doors, and assisting parents and guests
• Manage incoming and outgoing mail and deliveries
• Monitor and order office supplies and maintain inventory
• Provide administrative support to the Head of School, Director of Admissions, Director of Mar Com, and Director of Development.
• Coordinate and oversee hospitality and common-area standards, including the guest beverage station, office plants, oversight of employee refrigerator/microwave cleaning schedules, conference rooms, printer and supply areas, and regular checks of employee restrooms and shared spaces. Ensure shared spaces remain clean, organized, stocked, and welcoming for staff and guests.
• Support general office operations and special projects as assigned

• Support Admissions Staff
  • Name tags and supplies for all Admissions events.
  • Maintaining and printing mailing lists.
  • Adding Prospects into the system from Social Media ads.
  • Receiving and adding transcripts to prospective student online portal.
  • Supporting placement testing process and reporting.
  • Receiving, requesting, and processing transcript requests from alumni.
  • Database management for Finalsite/MyCCS as needed.

• Support Mar Comm Staff
  • Assisting with the production and distribution of marketing materials, including managing internal print projects.
  • Assisting with internal and external inquiries and routing requests appropriately, including media inquiries.
  • Preparing and maintaining contact and mailing lists, including compiling and organizing information from multiple sources to support communications and outreach efforts.

• Support Development Staff
  • Provide database and operational support for the Development team, including maintaining accurate records in Raiser's Edge, assisting with data entry and reporting, and cross-training on gift processing and acknowledgment procedures.
  • Support the planning and…