Operations & Procurement Specialist (Fiber Optic Division

Fiber Engineering & Operations Specialist

The Fiber Engineering & Operations Specialist is responsible for managing division purchasing, invoice tracking, payroll support, and day-to-day office workflows. This role serves as an operational and analytical anchor, ensuring accurate financial administration, maintaining local inventory, and leveraging data tools to optimize processes and reporting.

Duties & Responsibilities

• Solicit quotes and RFPs for Communications & IT Operations departments as requested.
• Generate requisitions and execute purchases for miscellaneous items, including office supplies, breakroom amenities, and kitchen stock.
• Audit, monitor, and report on floater credit card expenditures.
• Conduct compliance and logic checks on purchase requests, escalating irregularities to leadership.
• Manage and monitor inventory levels for equipment spares and parts.
• Track, process, and reconcile vendor invoices for software/hardware leases, licenses, telecom accounts, and printer maintenance.
• Process and track Cost of Goods Sold invoices.
• Maintain master tracking spreadsheets for departmental expenses and assist in drafting budget projections.
• Administer weekly and backup payroll workflows, distributing weekly payroll reports to leadership.
• Issue asset tags for corporate equipment.
• Maintain operational dashboards and reports utilizing PowerBI and Microsoft Excel.
• Engage in process improvement initiatives, utilizing journey mapping to identify and eliminate workflow inefficiencies.

Education & Experience

• Bachelor's degree in Business Administration, Operations Management, Finance, or equivalent experience.
• 3-5 years of experience working in business operations, office management, procurement, or a related administrative support role.
• Proficiency in Microsoft Excel and experience developing data visualizations in PowerBI.
• Proficiency in data interpretation and workflow documentation.

Certifications & Other Requirements

• Possess and maintain a current, valid driver's license in state of residence and demonstrate safe and responsible operation of motor vehicles.
• Effective interpersonal, organizational, and communication skills.
• Exceptional attention to detail, time management, problem solving, and change management capabilities.
• Received a "Meets Expectations" or higher overall rating on last annual performance appraisal and no disciplinary actions (verbal or written) during previous appraisal period