Accounts Payable Specialist

We are looking for a detail-oriented and dependable Accounts Payable Specialist to join our team. The ideal candidate brings strong knowledge of accounting, a collaborative spirit, and a genuine commitment to accuracy and integrity. If you take pride in your work, thrive in a team environment, and are eager to grow within a dynamic organization, we’d love to hear from you.

Responsibilities Follow all written company policies and procedures.

Assist in supporting AP and advanced receiving processes, transitioning the process from receiving to accounts payable.

Track all payments and expenditures, including purchase orders, invoices, and statements.

Reconcile processed payments and credit dues by verifying entries and supporting documentation.

Maintain accurate historical records through organized electronic filing and document management, including invoices, payment records, and other AP-related documentation.

Verify expenses and general ledger (G/L) coding; ensure vendors are paid in a timely and accurate manner.

Communicate with creditors and vendors regarding payment schedules, outstanding credits, and other inquiries.

Collaborate with Store Managers to help resolve inventory and expense invoicing discrepancies.

Prepare account analyses and contribute to monthly financial reports.

Participate in semi-annual internal audits on accrued inventory and payables.

Support the maintenance and updating of Accounts Payable procedures and communicate ideas for improved efficiency and consistency to your manager.

Perform vendor maintenance and assist with vendor relationship tasks.

Assist with 1099 reporting and help ensure compliance with applicable IRS requirements.

Complete other assigned tasks as needed.

Bachelor’s degree in accounting or business administration preferred.

Five or more years of experience in Accounts Payable or a related accounting role desired.

Clear and professional written and verbal communication skills.

Strong analytical and mathematical aptitude.

Solid organizational skills with exceptional attention to detail.

Proficiency with Microsoft Office Suite, including Excel, Word, and Outlook.

Experience with financial and bookkeeping software; experience with Epicor is a plus. Ability to learn new systems quickly.

Self-motivated and able to manage time effectively with minimal supervision.

Able to prioritize and handle multiple tasks and projects simultaneously.

Reliable, punctual, and consistent in attendance.

Collaborative team player who actively listens and communicates openly with peers and management.

Demonstrate honesty, accountability, and pride in delivering high-quality work.

Benefits Medical/Rx Dental Voluntary  Vision Life/AD&D Insurance Employee Assistance Program (EAP)
Annual bonus based on net profits
401(k)
Paid sick time: 1 hour per 40 hours worked

Paid Vacation First Year: 3.34 hours per month(40 hours per calendar year)
Years 2-7: 6.67 hours per month (80 hours per calendar year)
Years 8+: 10 hours per month (120 hours per calendar year)
Holidays:

Easter Thanksgiving Christmas Employee  Birthday (Floating Holiday)
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