Administrative Assistant to Superintendent​/School Board

This posting is for an Administrative Assistant to the Superintendent and School Board with the Chehalis School District. The position is full time (260 days per year, contract year is July 1 to June 30). This position is open until filled. For best consideration, please apply by January 30, 2026.

• Letter of Interest including how the candidate meets the qualifications
• Resume
• 3 Letters of Recommendation
• High School diploma/transcript or recognized equivalent (GED)

The Administrative Assistant to the Superintendent/School Board provides high-level, confidential administrative support to ensure effective operations of the Superintendent’s Office and the School Board. This position manages the coordination, preparation, and retention of district and board information; supports communication across the district and community; and assists in executing the day-to-day functions necessary for smooth governance and district leadership.

• Manage the Superintendent’s calendar, schedule appointments, and coordinate meeting logistics
• Handle confidential correspondence, communications, and sensitive information
• Prepare internal and external communication on behalf of the Superintendent
• Produce high-quality documents and visual materials such as memos, PowerPoint presentations, flyers, charts, and graphs for effective dissemination
• Maintain Superintendent files, district records, and required documentation
• Assist in preparing federal, state, and local reports
• Coordinate travel, conference registrations, and professional engagements
• Support beginning and end-of-year organizational processes

• Attend all School Board meetings, work sessions, and committee meetings
• Prepare, distribute, and post board agendas
• Record, prepare, and maintain Board meeting minutes
• Maintain Board policies and procedures on district systems
• Schedule and coordinate all Board and committee meetings
• Remain current on various laws and regulations and ensure compliance with Open Public Meetings Act requirements
• Serve as the district’s election clerk and support School Board election processes

• Receive and screen calls and visitors, respond to inquiries as appropriate
• Prepare, monitor, and maintain budgets for Superintendent’s Office and School Board
• Provide cross-training and collaborate with district office staff
• Maintain office supplies and operational workflows
• Maintain and track District contracts/agreements
• Assist in coordinating student teaching placements/observations in collaboration with colleges/universities and building principals
• Must be able to perform the essential functions of the job with or without reasonable accommodation
• Perform other duties and responsibilities as assigned

• High school diploma or equivalent required;
  Associate’s or Bachelor’s degree strongly preferred
• Experience as an administrative or executive assistant
• Experience with confidential records and public-sector communication strongly preferred
• Criminal Justice Fingerprint background clearance, cost paid by applicant

• Strong customer service orientation with a professional and positive demeanor
• Exceptional written and verbal communication skills
• Ability to maintain confidentiality
• Strong organizational and project management skills
• Proficiency in office technology and digital platforms
• Strong interpersonal skills and conflict-management ability
• Proficient in spreadsheet-based data analysis and reporting, with the ability to produce accurate and actionable reports
• Proficient in Google Workspace
• Ability to multitask in a fast-paced environment
• Must be able to work independently with limited supervision
• Primarily indoor office environment; travel between district buildings required
• Attendance at evening Board meetings required
• Ability to sit/stand and work at a computer workstation for prolonged periods of time, perform repetitive hand and finger motions for keyboarding and operating office equipment, reaching/handling, talking/hearing conversations, near/far visual acuity/depth perception/accommodation/field of…