Office Manager - Facilities

Overview

Lewis County is currently hiring an Office Manager to join our Facilities Department.

All applicants must apply via the Lewis County website
. See (Use the "Apply for this Job" box below). for detailed instructions on how to apply. Applicants who do not follow the detailed instructions listed on the County website posting will be disqualified.

Job Type: Regular Full-Time, FLSA Non-Exempt

Pay Range: Grade 124: $6,427.72 - $8,435.42/mo. (DOQ)

This position is open until filled. Qualified applicants should apply by February 15, 2026, at 11:59 PM to be considered in the first review of applications. The anticipated start date for this position is April 1, 2026.

Under limited supervision, performs professional and confidential office management functions, and supervises the administrative operations of the Facilities Department; supervises assigned personnel; and performs other related duties as assigned.

The following duties are not intended to be a comprehensive list of all duties performed by all employees in this classification, only a representative summary of the primary duties and responsibilities. Incumbent(s) may not be required to perform all duties listed and may be required to perform additional, position-specific duties.

• Oversees and coordinates the administrative operations for the Facilities Department, including personnel administration, budget, accounting, plan and policy development and updates, billing, cash receipts, contracts, project management, and customer relations; evaluates issues, and recommends solutions.
• Coordinates activities with other organizations and outside agencies; manages assigned Department support staff; supervises, trains, and evaluates the performance of assigned personnel; monitors staff compliance with departmental policies and procedures; provides hiring recommendations.
• Processes, reviews and approves personnel documents and files; maintains records, research and updates files and databases; assures all administrative actions are in compliance with County policy.
• Provides administrative assistance to assigned personnel; maintains departmental calendars; schedules and coordinates meetings; prepares correspondence, meeting minutes, and legal documents.
• Functions as a member of the Department management team; represents the Department at meetings with County staff and outside agencies; assists in the development, implementation, and administration of the Department’s administrative and fiscal policies and procedures.
• Prepares and administers assigned operating budgets; tracks expenditures; processes invoices, billing, and expense reimbursements; prepares departmental payroll; reconciles revenues and prepares financial and revenue trend reports.
• Prepares and administers resolutions, legal notices, service contracts, and procurement; monitors compliance with regulations governing expenditures for State and County contracts.
• Responsible for the development, implementation, and administration of the Facilities surplus program.
• Performs a variety of systems administration duties; adds and deletes system users; changes user authorities; completes statistical queries; provides assistance in troubleshooting system issues.
• Orders and maintains custodial and office supply inventories; authorizes minor purchases; coordinates maintenance and repair services for office equipment and facilities.

Work is performed in office and field settings, including the Fairgrounds, County parks, and other County-owned properties, and involves extended sitting, standing, walking, bending, reaching, and lifting up to 50 pounds.

REQUIRED: Education, experience, certifications, etc.

• Associate’s Degree in Business Administration, Accounting, or a closely related field; AND four (4) years’ experience supervising administrative operations.

• A valid Driver’s License is required.

PREFERRED: Education, experience, certifications, etc.

Knowledge of:

• County and Facilities operations, policies and procedures.
• Principles and practices of office administration.
• General office equipment and standard computer software applications.
• Accounting principles and processes for preparing budgets.
• Supervisory principles, practices, and methods.

Skills in:

• Managing and coordinating the day-to-day administrative operations for assigned area of work.
• Preparing and managing budgets, processing departmental invoices, billing, and payroll.
• Coordinating and performing a variety of systems and/or contract administration functions.
• Establishing and maintaining effective working relationships with staff, County departments, outside agencies, vendors, and the general public.
• Communicating effectively verbally and in writing.
• Supervising, leading, and delegating tasks and authority.

Ability to:

• Learn and follow County policies and procedures.

Behaviors:

• Regular, reliable attendance.