Administrative Assistant - Capital Infrastructure

Administrative Assistant

Under general supervision, coordinates and performs a variety of skilled administrative functions; provides clerical support to the Capital Infrastructure Specialist; assists with procurement and contracts; and tracks and analyzes grant-funded programs, budgets, and expenditures. Duties involve maintaining records, preparing documentation, supporting competitive bid processes, and ensuring compliance with standards applicable to departmental operations.

Work is performed in a standard office environment; subject to sitting and standing for extended periods of time, walking, bending, reaching, and lifting of objects up to 35 pounds.

High School Diploma or G.E.D. equivalent AND three (3) years' experience as an office or administrative assistant; OR equivalent combination of education and experience. Experience with Open Gov, governmental accounting, and records management is preferred.

Knowledge of:
Adobe and Microsoft Office software including Excel, Outlook, and Word. Procurement rules, requirements, and procedures. Capital Infrastructure Department operations. Washington State BARS, RCWs, and WACs. Grant budget preparation and analysis. Standards for grant reporting and documentation. Fund accounting principles. Records management principles and standards. General office practices and equipment. Customer service principles, protocols, and standards.

Skills in:
Coordinating and performing administrative support functions. Preparing and maintaining correspondence, reports, and documentation. Administering grants, contracts, and related accounting tasks. Maintaining accurate grant documentation and financial records. Scheduling and organizing meetings and appointments. Establishing effective working relationships with staff, departments, agencies, and the public. Communicating effectively verbally and in writing. Interpreting rules, regulations, and financial standards. Performing accurate data entry and calculations.

Identifying and reconciling accounting errors.

Ability to:
Learn and follow County policies and procedures. Be organized and follow workflow processes. Make timely, logical decisions and prioritize work. Work independently. Manage Specialist's calendar. Stay organized and anticipate workflow needs. Communicate effectively verbally and in writing.

Behaviors:
Regular, reliable attendance with minimal unplanned absences. Attention to detail. Initiative to learn, share information, and improve processes. Build constructive working relationships with colleagues and stakeholders. Commitment to delivering public services that benefit the community.

Lewis County is an equal opportunity employer that provides access, free from discrimination based on race, color, national origin, religion, age, sex, marital status, sexual orientation, military or veteran status, pregnancy, disability, genetic information or any other basis protected by law in employment or provisions of services.

Health Insurance:
We offer comprehensive medical coverage—including vision—along with dental and basic life insurance for employees and their families. Multiple medical plan options are available, so you can choose the coverage that best fits your needs. Retirement Plans:
Secure your future with enrollment in one of Washington State's Department of Retirement Systems programs: PERS, PSERS, or LEOFF. Both you and the County contribute to your retirement, ensuring long-term financial stability. Paid Leave:
Full-time regular employees earn paid vacation in addition to paid holidays. Longevity:
We recognize and reward your dedication with additional monthly compensation for continuous service milestones. Deferred Compensation:
Employees also have the ability to participate in the Deferred Compensation Program (DCP). This is a supplemental retirement savings program (similar to an IRA) that allows you control over the amount of pre-tax salary dollars you defer as well as the flexibility to choose between multiple investment options. Flexible Spending Account (FSA):
Employees can take advantage of Section 125 flexible spending accounts for out-of-pocket health care and daycare expenses with pre-tax dollars. Public Service Loan Forgiveness:
If you are employed by a government or not-for-profit organization, and meet the qualifying criteria, you may be eligible to receive student loan forgiveness under the Public Service Loan Forgiveness Program. Please visit our Employee Benefits webpage for details: 2026 Benefits Accommodations for All Applicants:
If you need accommodations during the selection process, we're here to help! Contact our Human Resources Department at  or HR.