Bookkeeper Job Chelmsford area,Massachusetts USA,Administrative/Clerical

Overview

Congregation Shalom is seeking a part-time on-site detail-oriented and organized Bookkeeper to support the financial operations of our synagogue. This part-time, in-person role is responsible for managing accounts receivable and payable, payroll processing, financial recordkeeping, and administrative support. The ideal candidate is an independent, self-directed worker who can manage responsibilities efficiently while contributing to a community-focused environment and working closely with lay leadership.

Key Responsibilities Accounts Receivable

Enter checks into Shul Cloud, prepare deposits, and make bank deposits
Verify and reconcile online payments; follow up with members as needed
Send donation acknowledgment/thank-you receipts
Maintain and update pledge, school payment, and grocery program spreadsheets
Monitor online banking to ensure all income is recorded in Quick Books
Generate invoices for pledges, school tuition, programs, grocery cards, B-Mitzvahs, donations, etc.
Prepare year-end giving statements for members

Accounts Payable

Receive and process bills; obtain approvals for non-recurring expenses
Enter bills into Quick Books and upload documentation to One Drive
Process bill payments (including online portals)
Ensure all recurring and credit card transactions are accurately recorded
Reconcile four bank and credit card accounts

Payroll

Send monthly payroll reminders to employees and contractors
Collect and process payroll information using Paychex Flex
Review payroll for accuracy prior to submission
Record payroll in Quick Books and maintain documentation in One Drive

Additional Responsibilities

Monitor and respond to email or route inquiries appropriately
Meet with members, committee members, clergy, and lay leadership as needed
Generate financial reports using Quick Books and Shul Cloud
Prepare journal entries, including month-end and year-end close entries

Office/Administrative Tasks

Mail handling, scanning, and filing
Complete and submit town permit renewals (e.g., security alarm permit)
Manage raffle/lottery compliance paperwork and reporting (including MA Lottery Commission requirements)

Qualifications

Minimum of 5 years of bookkeeping experience (required)
Bachelor’s degree in Finance, Business, or a related field (preferred; may be waived for candidates with extensive relevant experience)
Experience working in a non-profit organization (preferred)
Religious non-profit work experience (preferred)
Proficiency in Quick Books (required)
Familiarity with Shul Cloud or similar CRM/database systems (preferred)
Strong skills in Microsoft Excel, Word, and Outlook
Experience with Paychex Flex or similar payroll systems (preferred)
Ability to work independently and be self-directed
High attention to detail and strong organizational skills
Ability to handle confidential information with discretion
Strong communication and follow-up skills

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