Long-Term Substitute Secretary to High School Office - Vestibule

Long-Term Substitute Secretary to the High School Office
- Vestibule

Chelmsford Public Schools Chelmsford High School
- North Chelmsford, Massachusetts Open in Google Maps

Job : 5456513

Final date to receive applications: Posted until filled

Posted: Dec 03, 2025 12:00 AM (UTC)

Starting Date: Dec 19, 2025

Chelmsford Public Schools
- Announcement of Professional Support Vacancies for the  School Year

The Chelmsford Public Schools is now accepting applications for the following anticipated vacancy. The District reserves the right to change this vacancy or not fill this vacancy based on further staffing changes, enrollment, or budget.

Position:
Long-Term Substitute Secretary to the High School Office

Location:

Chelmsford High School

Assignment Dates:
December 19, 2025 through January 30, 2026 (dates are subject to change)

General Description:

As a school receptionist, your responsibilities involve ensuring effective communication between school administrators, parents, students, and community members. You answer phone calls and emails, welcome visitors, and support teaching and administrative staff by providing information to students and parents. Other duties include maintaining school policy and procedure documents and presenting this information to visitors. This position requires a self-motivated, highly organized person, with superior communication and computer skills.

This position also requires contact with students, faculty, parents and vendors.

Responsibilities include but are not limited to:

• Greet visitors and direct them to the appropriate departments or individuals
• Process the visitor’s identification and issue them a visitor badge to be worn while in the school building
• Answer telephones and respond to inquiries via telephone or email
• Work cooperatively with school security personnel and school resource officer monitoring security video footage and alerting administration of potential risks
• Have full knowledge of safety protocols including ALICE procedures
• Serves on the Incident Management and Safety Committee
• Receives items dropped by parents for their children and provides an orderly space for the items to be retrieved
• Perform administrative tasks, including filing and photocopying
• Write emails, memos and letters
• Assist with the preparation, organization, and implementation of standardized and school testing.
• Assist House Secretaries and Main office with attendance entry and and other similarly related school functions.
• Implement and/or develop office procedures and record systems
• Works cooperatively with Main Office and House Office administrative assistants and will fill in where and when needed
• Maintain school policy and rules in order to preserve a safe and nurturing learning environment
• Responsible for any other requests made by the administration (or designee).
• Monitor students for in school suspension.

Work Hours:

7.15 a.m.

- 2.15 p.m (6.5 hours per day)

Reports to:

Principal, Chelmsford High School

Position Type: Full-time

Salary: $16 to $16 Per Hour

• Support Staff >
  Administrative Assistant
• Support Staff >
  Secretary

Chelmsford High School is a public high school located in Chelmsford Massachusetts, established in 1927. The school is based on a three-house system. The houses are named after Ralph Waldo Emerson, Nathaniel Hawthorne, and John Whittier, three well-known New England writers. Each house has two to three school counselors, a dean, and an office. All students are assigned a house at the beginning of their freshman year.

Chelmsford High School offers opportunities in high-quality academics, community service, performing arts experiences, championship-level athletics, and mentor relationships in a technologically rich…