Patient Care Coordinator

Our Oral Surgery office, Lowell, Nashua & Chelmsford Oral Surgery Associates dba Lowell Oral Surgery, PC - Chelmsford, is seeking a Patient Care Coordinator to join our busy specialty practice.

Our office is looking for a talented and pleasant Patient Care Coordinator that supports the front office and helps keep the practice moving. You will guide patients through their visit, maintain accurate records, and support the clinical team so they can stay focused on care.

Your Responsibilities

You will be responsible for making a positive and lasting first impression. The ideal candidate should bridge the gap between customer obsession and clerical management. You should be able to deal with complaints and give accurate information. The goal is to make guests and visitors feel comfortable and valued while during their visit which means the following:

• Welcome patients, complete check in and check out, and keep wait times low
• Review required forms, referrals, imaging, and insurance details before each visit
• Manage high call volume with steady follow through and clear documentation
• Schedule and confirm appointments with strong attention to accuracy
• Process payments and follow standard financial protocols
• Maintain high accuracy in EMR documentation, including same day entry of all patient communications
• Support prior authorizations by gathering records, images, and notes
• Communicate appointment changes and patient needs to practitioners in real time
• Monitor daily schedules and identify gaps or conflicts before they affect patient flow
• Maintain front office readiness by restocking materials and keeping work areas organized Additional Qualifications
• Ability to meet measurable expectations, such as call response times, documentation accuracy, and scheduling completion
• As an essential member of our office, you will also help to facilitate/coordinate other office responsibilities as needed.
• Able to work 32-40 hours per week

Your Background

You are a resourceful Patient Care Coordinator that strives to ensure patients receive the experience they deserve. You're a team player that is adaptable to new and challenging tasks. You’re an enthusiastic, passionate and collaborative problem-solver who is always proactively striving for excellence. You also have the following:

• 1+ year(s) of experience as a front office representative or similar role
• Friendly, steady communicator who works well in a busy environment
• Comfortable learning insurance requirements and using that information to support accurate scheduling
• Able to manage competing priorities with calm judgment
• Strong written communication skills for patient messages and referral correspondence
• Reliable attendance and punctuality since the role supports daily scheduling needs
• Ability to meet measurable expectations, such as call response times, documentation accuracy, and scheduling completion
• Familiarity with DSN Cloud Practice Management is a plus
• Familiarity with office machines (e.g. fax, printer etc.)
• Strong communication and enjoys working with the public
• Works well with a team as well as independently
• Takes feedback and direction well
• Must be able to sit and stand for extended periods of time.
• Must be able to operate standard office equipment
• Must be able to assist patients safely in and out of chairs or treatment areas
• Must be able to maintain clinical positioning for extended periods
• Must be able to work around medical equipment and instruments
• Must be able to adhere to OSHA and infection control standards
• Must be able to perform repetitive hand and wrist movements
• Must be able to respond quickly in emergency situations

If this sounds like you, you will fit right in with the team!

Why You Should Join Our Team

A career with us is a chance to work with everyone involved in the…