Administrative Systems Coordinator

Are you looking to make a meaningful impact on public health and the environment? Join the MWRA team! We deliver some of the nation's highest-quality drinking water to 3 million residents, restored Boston Harbor, and continue to invest in protecting vital public resources. Be part of a mission-driven organization where your work truly makes a difference-in a safe, inclusive, and supportive environment.

Assists in labor relations matters, administrative tasks, inventory control, recordkeeping, development and implementation of various computer software programs. Provides a range of possible duties, but will not necessarily perform all the duties listed below.

09/11/2026 to 09/24/2026

Chelsea, MA

$75,752.93 - $ annually; $1,456.22 - $1,970.80 weekly
* All external hires start at Step 1

Monday - Friday 8:00am - 4:00pm

• Performs administrative duties, filing and recordkeeping.
• Manages the tracking of vacancies, appointments, position changes, and lateral moves on a day-to-day basis for all of Operations.
• Assists Managers in creation and organization of hiring packages for Operations Division by tracking all new requisitions and job postings. Assists with scheduling interviews.
• Drafts selection criteria for vacant positions consistent with required qualifications in job descriptions for review by Operations hiring managers.
• Creates job requisitions in applicant tracking system (currently Applicant Pro software).
• Assists with the compilation of data necessary to complete the MWRA's monthly and quarterly key performance indicators submissions for assigned departments (respectively, the Yellow and Orange Notebook Management Indicator Reports).
• Assists with the upkeep and distribution of organization charts for the Operations Division, ensuring that they represent the division's current organizational structure.
• Assists Managers and Department Directors with tasks as needed.
• Files and tracks performance reviews and telework forms for all departments under the Deputy Chief Operating Officer, maintaining all records in a confidential manner.
• Manages administrative activities such as timesheet adjustments, travel authorizations, reimbursement requests, accounting, inventory control and purchasing of items including equipment, supplies, and materials.
• Assists in the dissemination, direction and implementation of administration policies and procedures.
• Coordinates the preparation of documents, reports, etc. in support of administrative, human resources, payroll, and inventory functions.
• Assists with training of department staff on Authority-wide tools and processes, such as Web Ex, Lawson, Travel Authorization and Reimbursement policies, etc.
• Performs administrative duties such as typing and drafting correspondence, utilization of telephones, maintenances of files and calendars, arranging conferences, meeting scheduling, etc.
• Provides administrative support and assistance to other departments as directed.
• Coordinates special projects as needed.
• Performs related duties as required.

• An Associate's degree or higher; and
• Organizational and administrative skills as attained through at least four (4) years of experience; or
• Any equivalent combination of education or experience.
• Must have successfully completed the MIS and professional development-related ACP requirements for this position. If no qualified ACP certified applicant applies for the position, the selected candidate will have 6 months to complete the ACP program.
• A valid Class D Motor Vehicle Operator License is strongly preferred for occasional travel to other MWRA work sites.
• May be eligible for up to two days/week telework after initial waiting period.

• Demonstrated proficiency in Microsoft Office products including Outlook, Word, Excel, Access and PowerPoint.
• Familiarity of database and HRIS software.
• Knowledge of Adobe Acrobat Professional.
• Experience using web conferencing and collaboration tools such as Web Ex.
• Demonstrated experience in planning, organizing, and supervising projects.
• Excellent analytical, interpersonal, oral and written communication skills.
• Ability to maintain confidentiality.
• Ability to handle assignments from multiple departments.

Office machines as normally associated with a professional office environment, including the use of telephones, personal computers, word processing and other software, email, video conference applications, copiers,…