Secretary II, MS Registrar

2026-27 SCHOOL YEAR POSTING

POSITION:
Secretary II, MS Registrar
SCHEDULE:

8 hours per day; 7:00 a.m.

-3:30 p.m. (start/end times may be adjusted based on department need);
Monday-Friday; 207 days (school year)

LOCATION:

Cheney Middle School

SUPERVISOR:

Building Principal(s)

POSITION TYPE:

Classified, Ongoing

COMPENSATION:

$20.37-$25.14/hour depending on comparable experience;
Pay is annualized over 12 months (if hired after start of school year, spread over remaining months of fiscal year (Sept-Aug))

BENEFITS:

Medical, dental, vision, and basic life and AD&D insurance; retirement plan; deferred compensation (DRS and TSA); paid holidays; paid leave

QUALIFICATIONS:
Must have a high school diploma or equivalent;
Secretarial experience preferred;
Type and/or keyboard accurately at 45 adjusted wpm*;
Basic computer knowledge and skills, including Google Drive, MS Windows, Excel, Word, and Outlook*;
Ability to use proper grammar and English in both oral and written communication, as well as the usage of correct spelling and basic arithmetic functions*; WSP/FBI criminal history background clearance

* Testing to be used to determine knowledge of pertinent skills

POSITION: Secretary II, Middle School Registrar

GENERAL DESCRIPTION

The registrar will record and maintain academic records and schedules for all students; maintain master schedules, transcripts, and other student data as required; act as a resource for inquiries pertaining to student, grading, and class scheduling data; and as a liaison between principal(s) and staff, students, parents/guardians, and the community, providing clear communications as directed by administration.

DUTIES AND RESPONSIBILITIES

A secretary hired for this assignment may perform all or some of the responsibilities defined below.

• Be thoroughly familiar with the operation of the school
• Greet visitors, staff, and students both in person and via phone, in a friendly and professional manner
• Respond to questions and requests from staff, students, parents and supervisors in a positive and professional manner both in person and via phone providing a high level of customer service
• Record and maintain academic records of all students
• Set up, print, and maintain report cards and grade reports for each term
• Enter and maintain grade, credit, and school information in the student database
• Enter and maintain the master schedule in the student database
• Enter and adjust student schedules in coordination with school counselors
• Enter, compile, and generate accurate data in state reports, class schedules, and other reports upon request
• Assign student advisory teachers
• Coordinate with Alternative Learning Experience (ALE) programs regarding shared students
• Maintain current student information and schedules in student records management database and student cumulative and confidential files
• Register new students and withdraw exiting students, process records transfers and paperwork and enter data in student information system
• Support school office and provide coverage as needed
• Edit, design, and distribute communications
• Perform all clerical work as assigned by the principal(s) and/or counselor(s)
• Establish and maintain electronic and manual filing systems, following state records retention guidelines
• Distribute building keys and maintain accurate records of same
• Investigate and resolve discrepancies and problems in student records database
• Arrange for distribution of incoming mail and community publicity items
• Use two-way radios to maintain contact within building as needed
• Operate office equipment, including copy machines, computers and printers
• Update and maintain building website and calendars
• May provide support for after-hours events as needed
• Provide a high level of customer service
• Handle confidential information with integrity and discretion
• Other duties as assigned

Each of the positions at the specific school serves as one unit of the whole team, and as such, is subject to assignment to tasks in other areas as directed within the classification.

KNOWLEDGE, SKILLS AND ABILITIES

• Ability to independently make decisions that align with district policy and administrator expectations
• Ability to organize and accomplish a variety of responsibilities independently with limited direction, often under stressful conditions and with regular interruptions
• Maintain an attitude of helpfulness, flexibility, and professionalism, and provide excellent customer service to students, staff and public in a confidential and ethical manner
• Ability to work collaboratively as part of the school office team and maintain positive relationships with students, parents, co-workers, and patrons
• Ability to maintain confidentiality
• Ability to supervise and interact with students in a positive and professional manner
• Ability to remain calm in times of high stress
• Possess clerical skills with solid technology background, including Google Drive, database management and Microsoft Office proficiency (Word, Excel, Outlook, and Publisher); proficiency with Skyward preferred, including the…