Secretary IV, School Building Office Manager

Secretary IV, School Building Office Manager

Secretary IV, School Building Office Manager Cheney Public School District 360 Salnave Elementary - Cheney, Washington Open in Google Maps

Starting Date: Immediately

2026-27 SCHOOL YEAR

POSITION:

SCHEDULE:

8 hours per day; 7:00 a.m.

-3:30 p.m. (start/end times may be adjusted based on department need);
Monday-Friday; 204 days (school year)

LOCATION:

Salnave Elementary

SUPERVISOR:

Building Principal(s)

POSITION TYPE:

Classified,Ongoing

COMPENSATION:

$22.26-$27.03/hour depending on comparable experience;
Pay is annualized over 12 months (if hired after start of school year, spread over remaining months of fiscal year (Sept-Aug))

*** Degrees eligible for a salary enhancement as follows, regardless of degree program or position with the district(cannot be stacked in the case of multiple degrees (highest degree stipend will be applied))

· AA, BA, MA degree, or PhD, adds $0.50/hour, $1.00/hour, $1.50/hour, $2.00/hour, respectively***

BENEFITS:

Medical ,dental ,vision , andbasic life and AD&D insurance ;retirement plan ;deferred compensation (DRS andTSA );paid holidays ;paid leave

QUALIFICATIONS:

Must have a high school diploma or equivalent;
Minimum of two years office management training and/or and related work experience required;
Type and/or keyboard accurately at 55 adjusted wpm*;
Basic computer knowledge and skills, including Google Drive, MS Windows, Excel, Word, and Outlook*;
Ability to use proper grammar and English in both oral and written communication, as well as the usage of correct spelling and basic arithmetic functions*;
Cash register and ten-key competency in speed and accuracy preferred;
Bookkeeping experience preferred;
Washington state driver’s license; WSP/FBI criminal history background clearance

* Testing to be used to determine knowledge of pertinent skills

POSITION: Secretary IV, School Building Office Manager

GENERAL DESCRIPTION

The school office manager coordinates work of office staff. Serves as administrative assistant to the building principal(s). Acts as a liaison between principal(s) and staff, students, parents/guardians, and the community, providing clear communications as directed by administration.

DUTIES AND RESPONSIBILITIES

A secretary hired for this assignment may perform all or some of the responsibilities defined below.

• Be thoroughly familiar with the operation of the school
• Manage daily school operations, including building security
• Greet visitors, staff, and students both in person and via phone, in a friendly and professional manner
• Respond to questions and requests from staff, students, parents and supervisors in a positive and professional manner both in person and via phone providing a high level of customer service
• Monitor building budget expenditures and reconcile accounts with district transaction reports
• Greet and welcome substitutes daily, providing direction and guidance. Process necessary substitute information daily. Perform sub-calling duties in cooperation with substitute coordinator when necessary. Coordinate building coverage if subs are not available.
• Edit, design, and distribute school newsletter/communications
• Process credit card transactions, purchase orders and check requests; track orders, receive shipments and submit forms for payment. Inventory and maintain building supplies.
• Perform all clerical work as assigned by the principal(s)
• Train office staff and student office assistants and coordinate the office workload
• Maintain current student information and schedules in student records management database and student cumulative and confidential files, or assist the registrar as necessary at the secondary level
• Register new students and withdraw exiting students, processing paperwork and entering data in student information system, or assist the registrar as necessary at the secondary level
• Enter, compile and generate data for required reports upon request
• Prepare, track, and submit payroll documentation
• Establish and maintain…