Fiscal Specialist

Job Summary

We are currently seeking a skilled and team-oriented Fiscal Specialist 2 – Student Accounting. The incumbent reports to the Director for Strategic Initiatives and supports the Student Accounting Office, student clubs and organizations, and Division of Student Affairs in fiscal and accounting functions. Responsibilities include independent judgment in interpreting rules, advising stakeholders, selecting alternatives, and performing a variety of duties that support the student experience.

• Maintain centralized record‑keeping and reporting systems for assigned Student Affairs budgets, including departments, programs and student clubs.
• Track and monitor budgets and assist primary budget authorities in ensuring accuracy and appropriate use of accounts.
• Prepare financial reports and perform operational reviews for the Student Affairs Leadership Team, recommending corrective actions.
• Assist in training departmental budget custodians and provide support in complex budget matters.
• Communicate with the EWU Central Budget Office and General Accounting staff as needed.
• Support the S&A Budget Request and Allocation process, including developing templates, instructions and allocation letters for the S&A Committee.
• Assist the ASEWU committees that allocate start‑up and supplemental club funds.
• Manage residence hall programming and student club and organization funds.
• Provide secondary support in monitoring personnel action forms and payroll information for the Division of Student Affairs.
• Offer ongoing training on state, fee and S&A fund use; conduct training in large forums.
• Serve as Custodian or Back‑up Custodian of the Club Funded Account and maintain records for individual clubs and organizations using Quick Books.
• Analyze expenditures, prepare journal vouchers and manage reconciling of club funds.
• Interact in Banner accounting system to create reports, purchase requisitions, track items and resolve issues.
• Create Excel reports and reconciliations.
• Evaluate requests for disbursement to ensure proper supporting documentation, signatures and compliance.
• Issue student club and organization funded reimbursements with timely turnaround.
• Reconcile advance club funds and freeze accounts when necessary.
• Maintain records of student club and organization fundraisers and monitor balances.
• Process documents for reimbursement and payment by the EWU Foundation.
• Review, prepare and coordinate contracts, speaker agreements and MOAs, ensuring compliance with university, state and S&A funding requirements.
• Coordinate and process travel arrangements using divisional and S&A funds, purchase airfare, book hotels, create purchase orders, and provide training.
• Analyze travel costs for account allowance and consistency with policy.
• Reconcile staff and student group travel, obtaining receipts and follow‑ups.
• Assist with annual auditing and chart of accounts cleanup, and maintain divisional equipment inventory.
• Serve as hiring authority and supervisor for Student Accounting student employees or interns.
• Perform other duties as assigned.

• Five years combined education and/or experience in fiscal reporting, accounting or related work, including an associate degree in Accounting or Finance, or equivalent combination.
• Strong computer skills;
  Microsoft Office (Excel, Outlook, Word) and Windows programs.
• Two years of experience maintaining and reconciling manual and electronic financial records and fines.
• Two years of high‑volume customer service experience with diverse “customers” (verbal, telephonic, email, written).
• Two years of experience handling demanding workloads, prioritizing, and working independently.
• Two years of processing/reviewing financial transactions (purchases, reimbursements, invoices, budget tracking).
• Two years interpreting and applying policies, procedures, and regulations in a fiscal administrative setting.
• Strong desire to work with, support, and educate students in higher education.
• Demonstrated interest, ability or experience promoting cultural competency, universal accessibility, and diversity.

• Associate degree (AA) in Accounting, Finance or related field, or at…