Administrative Assistant to Human Resources

Administrative Assistant to Human Resources Job Description

POSITION: Administrative Assistant to Human Resources

SCHEDULE: Year-Round Position

LOCATION: District Office, 12414 S Andrus Rd, Cheney, WA 99004

SUPERVISOR: Department Director(s)

POSITION TYPE: Classified, Non-Represented

COMPENSATION: $60,975 - $71,950, depending on comparable experience;
Pay is annualized over 12 months (if hired after Sept, spread over remaining months of contract year (Sept-Aug))

BENEFITS: Medical, dental, vision, basic life and AD&D insurance; retirement plan; deferred compensation (DRS and TSA); paid leave

QUALIFICATIONS: WSP/FBI criminal history background clearance;
Must have a high school diploma or equivalent and related work experience;
Associate’s degree in related field preferred;
Prior administrative or secretarial experience preferred (combination of education, training and experience that demonstrates the ability to perform duties comparable to those listed herein may be considered in lieu of formal education);
Prior school district information system experience preferred;
Ability to use proper grammar and English in both oral and written communication, as well as the usage of correct spelling and basic arithmetic functions*;
Basic computer knowledge and skills, including Google Workspace, MS Windows, Excel, Word, and Outlook*;
Must have and maintain a valid Washington State Driver’s License;
Must have access to reliable transportation;
Ability and willingness to travel on work assignments as needed

* Testing may be used to determine knowledge of pertinent skills

GENERAL DESCRIPTION

The Human Resources Administrative Assistant is responsible for working collaboratively with the human resources team, building/department administrators, and the payroll department to complete human resources functions for the District pertaining to all employees.

• Answer HR department phone line, respond to inquiries, greet staff and the public in a friendly and professional manner, directing both internal and external customers to the appropriate human resources or payroll staff for assistance when necessary
• Assist in coordination, collaboration, and scheduling as needed for all human resources staff
• Develops and supports employee engagement initiatives that promote a positive workplace culture, strengthen employee satisfaction, and support organizational goals
• Assist with maintaining district human resources website information, HR Google Drives, uploading staff photos into Skyward, and other software systems as needed
• Support the district’s time-off/substitute management system as needed
• Coordinate with the human resources team and administrators regarding hiring processes, recruitment and job fairs
• Assist with employee recruitment through strategic outreach, community partnerships, and hiring initiatives.
• Assist human resources department staff with job postings and advertisements, along with the collection and processing of application materials as needed
• Manage new hire onboarding: prepare packets, process paperwork, enter data in HRIS and third-party systems as needed, create personnel files, coordinate fingerprinting/background checks, and track s
• Maintain accurate employee records in HRIS (contact, benefits, certifications, immunizations, etc.); notify staff of certification requirements
• Support development, implementation and delivery of new employee orientation, onboarding, and training; maintain training records in systems (e.g., Vector/Safe Schools)
• Process employee separations and maintain related records
• Support with volunteer applications, review and tracking; communicate with school sites
• Process and track contract services employees
• Assist the human resources and business office staff with processing of benefits and other employment related information
• Coordinate annual open enrollment and communicate benefit updates
• Track and report benefits data; maintain benefits webpage
• Maintain retirement plan records and provide related information to employees
• Process employment and experience verification requests
• Support employee recognition activities
• Proctor employee testing as needed
• Assist with accurate record keeping and tracking of association negotiations and labor management as requested
• Prepare annual purchase requisitions and process invoices to business office as required
• Participate in HR trainings and meetings to maintain compliance knowledge
• Support and assist in the efficient operation of a comprehensive human resources program
• Perform other human resources and business office duties as assigned

Each of the positions in the Human Resources Department serves as one unit of the whole team, and as such, is subject to assist or is assigned to tasks in other roles within the Business Office.

Knowledge of: Google Workspace and Microsoft Office Suite; administration and use of Windows;
Basic computer skills including, but not limited to; e-mail, internet, etc.; K-12 education structure of…