Administrative Assistant to Human Resources

Position: Administrative Assistant to Human Resources

Schedule: Year‑Round Position

Location: District Office, 12414 S. Andrus Rd., Cheney, WA 99004

Supervisor: Department Director(s)

Position Type: Classified, Non‑Represented

Compensation: $60,975–$71,950, depending on comparable experience; salary is annualized over 12 months (for hires after September, pay is spread over the remaining months of the contract year).

Benefits: Medical, dental, vision, basic life and AD&D insurance; retirement plan; deferred compensation (DRS and TSA); paid leave.

Qualifications: WSP/FBI criminal history background clearance; must have a high‑school diploma or equivalent and related work experience; associate’s degree in a related field preferred; prior administrative or secretarial experience preferred; prior school district information system experience preferred; ability to use proper grammar and English in both oral and written communication, correct spelling, and basic arithmetic functions; basic computer knowledge and skills, including Google Workspace, MS Windows, Excel, Word, and Outlook;

must have a valid Washington State driver’s license and reliable transportation; willingness to travel for work assignments as needed. Testing may be used to determine knowledge of pertinent skills.

The Human Resources Administrative Assistant works collaboratively with the human resources team, building/department administrators, and the payroll department to complete human resources functions for the District pertaining to all employees.

• Answer the HR department phone line, respond to inquiries, greet staff and the public, and direct customers to appropriate HR or payroll staff when needed.
• Assist in coordination, collaboration, and scheduling for all HR staff.
• Develop and support employee engagement initiatives that promote a positive workplace culture.
• Assist with maintaining district HR website information, HR Google Drives, uploading staff photos into Skyward, and other software systems as needed.
• Support the district’s time‑off/substitute management system.
• Coordinate with the HR team and administrators regarding hiring processes, recruitment, and job fairs.
• Assist with employee recruitment through strategic outreach, community partnerships, and hiring initiatives.
• Help HR staff with job postings, advertisements, and processing application materials.
• Manage new hire onboarding: prepare packets, process paperwork, enter data in HRIS and third‑party systems, create personnel files, coordinate fingerprinting/background checks, and track s.
• Maintain accurate employee records in HRIS (contact, benefits, certifications, immunizations, etc.) and notify staff of certification requirements.
• Support development, implementation, and delivery of new employee orientation, onboarding, and training; maintain training records in systems (e.g., Vector/Safe Schools).
• Process employee separations and maintain related records.
• Support volunteer applications, review and tracking; communicate with school sites.
• Process and track contract services employees.
• Assist HR and business office staff with processing of benefits and other employment‑related information.
• Coordinate annual open enrollment and communicate benefit updates.
• Track and report benefits data; maintain benefits webpage.
• Maintain retirement plan records and provide related information to employees.
• Process employment and experience verification requests.
• Support employee recognition activities.
• Proctor employee testing as needed.
• Assist with accurate record keeping and tracking of association negotiations and labor management as requested.
• Prepare annual purchase requisitions and process invoices to the business office as required.
• Participate in HR trainings and meetings to maintain compliance knowledge.
• Support and assist in the efficient operation of a comprehensive HR program.
• Perform other HR and business office duties as assigned.
• Assist or be assigned tasks in other roles within the Business Office.

Knowledge of: Google Workspace and Microsoft Office Suite;
Windows administration; basic computer skills such as e‑mail…