Human Resources Specialist

POSITION

Human Resources Specialist

Year-Round Position

District Office, 12414 S Andrus Rd, Cheney, WA 99004

Department Director(s)

Classified, Non-Represented

$71,300-$84,134, depending on comparable experience;
Pay is annualized over 12 months (if hired after Sept, spread over remaining months of contract year (Sept-Aug))

Medical, dental, vision, and basic life and AD&D insurance; retirement plan; deferred compensation (DRS and TSA); paid leave

Must have a high school diploma or equivalent and related work experience;
Bachelor’s degree in human resources, business management, or related field;
Prior benefits administration and human resources experience preferred (Combination of education, training and experience that demonstrates the ability to perform duties comparable to those listed herein may be considered in lieu of formal education);
Prior school district information system experience preferred;
Ability to use proper grammar and English in both oral and written communication, as well as the usage of correct spelling and basic arithmetic functions*;
Basic computer knowledge and skills, including Google Workspace, MS Windows, Excel, Word, and Outlook*;
Must have and maintain a valid Washington State Driver’s License;
Must have access to reliable transportation;
Ability and willingness to travel on work assignments as needed
* Testing may be used to determine knowledge of pertinent skills

The Human Resources Specialist is responsible for working collaboratively with the human resources team, building/department administrators, and the payroll department to complete human resources functions for the District pertaining to all employees.

• Coordinate with administrators to identify vacancies; post and advertise positions; review applications; support hiring processes and job fairs
• Lead substitute recruitment through strategic outreach, community partnerships, and hiring initiatives to maintain a qualified substitute pool.
• Manage new hire onboarding: prepare packets, process paperwork, enter data in HRIS and third-party systems as needed, create personnel files, coordinate fingerprinting/background checks, and track s
• Monitor substitute assignments to ensure adherence to collective bargaining agreements and substitute handbook; process certificated long-term substitutes as necessary
• Support development, implementation and delivery of new employee orientation, onboarding, and training; maintain training records in systems (e.g., Vector/Safe Schools)
• Maintain accurate employee records in HRIS (contact, benefits, certifications, immunizations, etc.); notify staff of certification requirements
• Track staff training and education data, including certifications, clock hours, and professional development
• Process employee separations and maintain related records
• Support and maintain the district’s time-off/substitute management system as needed
• Revise and update District processes and materials related to the Family Medical Leave Act (FMLA) and other leave laws, as applicable
• Administer leave programs (FMLA and other leaves); process applications, documentation, and shared leave requests
• Track workers’ compensation claims and coordinate with NEWESD
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• Support with volunteer applications, review and tracking; communicate with school sites
• Process and track contract services employees
• Administer employee benefits: distribute materials, process enrollments, assist with issues, and maintain benefits portal data
• Coordinate annual open enrollment and communicate benefit updates
• Maintain retirement plan records and provide related information to employees
• Track and report benefits data; maintain benefits webpage
• Process and track extra-/co-curricular and stipend assignments, including contracts and notifications
• Process employment and experience verification requests
• Support employee recognition activities
• Assist with labor relations tracking and documentation as needed
• Prepare and submit required state and federal personnel reports accurately and timely as needed
• Track employee evaluations and report data as required
• Participate in HR trainings and meetings to maintain compliance knowledge
• Support and assist in the efficient operation of a comprehensive human resources program
• Perform other human resources and business office duties as assigned

Each of the positions in the Human Resources Department serves as one unit of the whole team, and as such, is subject to assist or is assigned to tasks in other roles within the Business Office.

Knowledge of:
Google Workspace and Microsoft Office Suite; administration and use of Windows;
Basic computer skills including, but not limited to; e-mail, internet, etc.; K-12 education structure of Washington State; necessary record-keeping for state and federal auditing;
Washington State legislative laws, rules, codes and regulations; compliance with state and federal…