Assistant Director - Early Head Start

Assistant Director – Early Head Start

Eastern Washington University’s Early Head Start program, funded by a $1.8 million federal grant, provides comprehensive services to 116 low‑income pregnant women, infants, and toddlers in Stevens, Pend Oreille, and Ferry counties. The program employs 21 full‑time permanent staff and is required to meet federal regulations for quantity and quality of services.

We are seeking a skilled, team‑oriented Assistant Director to support the Early Head Start Director. This full‑time position requires leadership and coordination across human resources systems, training and technical assistance, governance support, and internal program operations. The role also contributes to program planning, evaluation, and continuous quality improvement, ensuring compliance with all federal, state, local, and university requirements.

• Coordinate and oversee operational human‑resources systems, including pre‑hire processes, onboarding, orientation, training compliance tracking, and personnel documentation.
• Develop, coordinate, and monitor the program’s annual Training and Technical Assistance (TTA) plan, including timelines, documentation, and reporting requirements.
• Coordinate annual required trainings, professional development activities, and compliance‑related staff learning opportunities.
• Plan, schedule, and support staff meetings, management team meetings, and internal trainings, including preparation of agendas, materials, and follow‑up documentation.
• Provide logistical and administrative support for Governing Board and Policy Council meetings, including orientation, training coordination, scheduling, documentation, and expense tracking.
• Assist in ensuring consistent compliance with university, local, state, and federal human‑resources policies, including mandatory reporting requirements.
• Serve as an operational point of coordination during staff vacancies, extended leaves, or periods of increased workload.
• Supervise student employees, part‑time hourly staff, and/or permanent staff, including onboarding, scheduling, performance feedback, and compliance with Eastern Washington University policies and procedures.
• Oversee coordination of program marketing, outreach, and communication activities to support enrollment and community awareness, including advertising, digital communication, and promotional materials.
• Provide administrative oversight for program advertising initiatives such as recruitment materials, print and digital advertisements, and community‑facing communications.
• Ensure marketing and communication activities are consistent with Head Start requirements, university standards, and program priorities.
• Assist the Director with internal documentation, timelines, and operational readiness related to audits, monitoring visits, and reviews.
• Participate as a member of the program planning and management team, contributing to program design, service planning, and evaluation activities.
• Assist in coordinating and documenting community assessment, self‑assessment, annual reporting, and other program planning processes.
• Support preparation of programmatic reports to governing bodies related to program outcomes, progress toward goals, and service delivery.
• Assist in monitoring program data related to workforce development, training effectiveness, and service implementation to inform continuous quality improvement.
• Support governance members in understanding program services, outcomes, and regulatory responsibilities related to shared decision‑making.
• Assist in the development, review, and updating of policies and procedures related to program services, staff development, and internal systems.
• Contribute to grant planning and narrative development as assigned, including sections related to training, workforce development, and program operations.
• Plan student and faculty engagement opportunities with families.
• Support or lead coordination across program content areas (education, health, family services, ERSEA, and disabilities) to ensure continuity and quality of services.

• Bachelor’s degree in Human Resources, Business, Public Administration, Organizational…