Office Administrator – Inventory & Operations

Location:

Chennai
Company:  Amadora Gourmet Ice Cream
About Amadora Amadora is a premium gourmet ice cream brand known for high-quality ingredients, consistency, and operational excellence. We are looking for a detail-oriented and reliable Office Administrator to support our backend inventory and operations processes.

Role Overview The Office Administrator will be responsible for maintaining accurate stock records, assisting with reordering, handling challan and purchase entries, and coordinating the movement of goods between stores and warehouse. This is a critical role to ensure smooth day-to-day operations.

Key Responsibilities Inventory & Stock Management  Assist with regular stock taking and reconciliation
Maintain accurate stock records in Excel/software
Monitor stock levels and flag low inventory for reordering
Support indent preparation and verification
Purchases & Documentation  Enter purchase bills and vendor invoices accurately
Maintain purchase registers and documentation
Record and track challans (inward & outward)
Ensure proper documentation for all goods movement
Goods Movement Coordination  Track to-and-fro movement of goods between warehouse and stores
Coordinate with store teams for stock transfers
Maintain proper records for inter-store transfers
Administrative Support  Maintain organized physical and digital records
Assist operations team with reporting requirements
Support audits and internal stock verification processes
Requirements  1–3 years of experience in admin, inventory, or accounts support role
Strong Excel skills (basic formulas, sorting, data entry accuracy)
Good organizational and record-keeping ability
Attention to detail and numerical accuracy
Ability to coordinate with multiple teams
Experience in retail/F&B/warehouse operations is a plus
Preferred Qualities  Process-oriented and disciplined
Comfortable working with numbers and stock data
Reliable and proactive
Ability to work in a fast-paced environment
Compensation  Salary:
As per industry standards (based on experience)
Growth opportunities within operations and supply chain