Company Secretary

Associate – Company Secretary

This is an entry level position of a CS professional who can join immediately, either a fresher who has completed 21 months of training or someone with 1–2 years of post-training experience.

The salary budgeted for this role is INR 5.5 L
-7 LPA.

Department:
Secretarial & Compliance

Location:

Mumbai

Reporting To:
Company Secretary / Head – Legal & Compliance

Purpose of the Job / Job Mission

We are seeking a diligent and proactive Company Secretary Associate to support the Secretarial and Compliance functions of the organization.

This role offers comprehensive exposure to corporate governance, statutory compliance, company law matters, regulatory filings, and depository processes.

The candidate will play a key role in company incorporation, ROC filings, ISIN registration with CDSL, and other essential secretarial functions.

Key Responsibilities and Accountabilities

1. Company Incorporation

- Assist in the end-to-end incorporation of companies and LLPs, including name approval, drafting of MOA/AOA, and filing of incorporation forms with MCA.
- Coordinate with stakeholders and ensure timely registration and documentation.

2. CDSL/NSDL Registration & ISIN Allotment

- Coordinate with depositories and RTA to obtain ISIN for securities.
- Prepare and submit documentation to CDSL for ISIN creation and dematerialization of shares.

3. Secretarial Records and Meetings

- Draft notices, agendas, and minutes for Board Meetings, General Meetings, and Committee Meetings in compliance with Secretarial Standards.
- Prepare and maintain statutory registers and records such as Register of Members, Directors, and Share Transfers.

4. ROC Filings & Statutory Compliance

- Prepare and file statutory forms (MGT-7, AOC-4, PAS-3, DIR-12, etc.) with the Ministry of Corporate Affairs.
- Track and ensure timely compliance with the Companies Act, 2013, FEMA, SEBI regulations, and other applicable laws.

5. ISIN-Related & Demat Compliance

- Manage demat-related compliance and coordinate with RTA and depositories.
- Maintain documentation for corporate actions such as share transfers, bonus issues, or buybacks.

6. Legal & Compliance Support

- Draft and review shareholder agreements, resolutions, and other legal documents.
- Assist in due diligence and documentation for fundraising, mergers, and corporate restructuring.

7. Liaison & Coordination

- Liaise with government authorities, internal departments, and external professionals (CS, CA, and law firms).
- Support the Company Secretary in all regulatory and governance activities.

Key Performance Indicators (KPIs)

- Completion of company and LLP in corporations within MCA timelines.
- High acceptance rate for incorporation applications with minimal rejections.
- Accurate and timely processing of ISIN allotments and dematerialization documentation.
- On-time circulation of meeting notices, agendas, and minutes.
- Maintenance of statutory registers in compliance with Secretarial Standards.
- Timely filing of ROC forms, avoiding penalties or late fees.
- 100% compliance with Companies Act, FEMA, and SEBI regulations.
- Error-free handling of demat compliance and corporate actions.

Qualifications & Experience

- Education:

Qualified or Semi-qualified Company Secretary (CS Executive/Professional).

- Experience:

1–3 years of experience in secretarial or compliance functions preferred.

- Skills Required:

- Sound knowledge of Companies Act, 2013, and Secretarial Standards.

- Experience with MCA portal and ROC filings.
- Good drafting, coordination, and communication skills.
- Proficiency in MS Office and legal documentation.