Senior Executive Assistant – Co-Head, Global COO

• Provide exceptional support and implement procedures to ensure efficient operations of the Co-Head and Global Chief Operating Officer of PGIM Real Estate
• Organize and manage calendar and logistics; this requires coordinating constantly changing schedules and preparing for meetings and conference calls by having all related documentation and logistics in place
• Coordinate and arrange regional and global executive committee meetings including coordination of meeting agenda, meeting materials, meeting logistics, travel and related planning
• Coordinate and arrange on and off-site meetings including, but not limited to, selecting the venue, contract negotiation, planning for food and beverage needs, and preparation of slides and materials, including agendas
• Coordinate logistics related to industry organization committee membership, external board participation, and charitable giving
• Plan and coordinate the smaller, high-touch events hosted by the executive's office - such as leadership dinners, team gatherings, and recognition moments including guest lists, venues, and day-of details
• Arrange and coordinate extensive and complex domestic and international travel schedules and logistics
• Leverage new and existing technology and mobile platforms (One Drive, etc.) to organize meeting materials on behalf of executive
• Develop and edit presentations, typically in Power Point
• Conduct research and compile information for multiple types of statistical reports, using various software, including MS Office
• Form strong partnerships with colleagues across the business and administrative functions and collaborate to move priorities forward
• Other executive admin duties (calendaring, travel, expense reimbursements, etc.) as assigned

• 5 or more years of senior level executive assistant experience working in a fast-paced and demanding environment
• Advanced Proficiency with Microsoft Office applications (Word, Excel, PowerPoint and Outlook)
• A high degree of professionalism and strong work ethic coupled with a sense of responsibility and integrity
• Experience and/or strong interest in event planning with a strong client service orientation and organizational skillset
• Discretion required in handling highly sensitive and confidential information in a respectful and confidential manner
• Strong initiative, good judgment and the ability to multi-task
• Solid partnering skills and team player a must; excellent interpersonal and communication skills
• Strong writing, editing and proofreading skills
• High level of motivation and attention to detail
• Ability to think proactively and anticipate needs
• Ability to work independently with minimal supervision, work under tight time constraints, and be able to prioritize work
• Ability to work well and partner with other professionals and administrative staff
• Flexibility to work overtime on an as needed basis is required
• Ability to travel on a quarterly basis preferred, including travel to PGIM's Newark office location
• College degree preferred

Demonstrates advanced proficiency in Microsoft Office applications and exceptional organizational skills to manage complex schedules, travel logistics, and event planning. Exhibits strong interpersonal and communication abilities while maintaining discretion and professionalism in handling sensitive information.

• Advanced Proficiency In Microsoft Office
• Event Planning Experience
• Strong Interpersonal Skills
• Excellent Writing And Editing Skills
• Ability To Multi-Task

• Calendar Management
• Travel Coordination
• Presentation Development
• Statistical Reporting
• Logistics Coordination

• Professionalism
• Strong Work Ethic
• Good Judgment
• Attention To Detail
• Team Player

• Executive Assistant
• Confidential Information Handling
• Client Service Orientation
• High-Touch Events
• Administrative Functions

• Microsoft Office
• One Drive