Executive Administrative Assistant

• Provide advanced administrative support to the Vice President, Quality, Advanced Therapies, and the Quality Platform – Advanced Therapies leadership team
• Manage a dynamic global calendar and prioritize commitments
• Coordinate complex domestic and international travel and related logistics
• Serve as liaison between the VP and internal/external stakeholders, ensuring timely communication and follow-up
• Maintain SharePoint, Teams, and other collaboration platforms for document management and communication
• Prepare presentations, reports, and data visualizations
• Handle sensitive information confidentially and accurately
• Organize and execute large-scale U.S. and global meetings and events, including hybrid formats
• Manage agendas, action items, and concise meeting summaries
• Process invoices, expense reports, and procurement requests using systems such as Ariba and Concur
• Manage office resources and vendor relationships
• Support special projects and initiatives aligned with organizational priorities
• Draft and edit correspondence and portal communications
• Manage distribution lists and digital communication channels

• High school diploma or equivalent is required
• A minimum of 4 years of experience in an administrative capacity supporting senior management is required
• Strong organizational skills and attention to detail
• Ability to prioritize, maintain confidentiality, and operate with patience and integrity in a complex, high-profile, rapidly changing environment
• Excellent communication skills
• Strong leadership, interpersonal, teamwork, analytical, and problem‑solving skills
• Sound judgment and discretion, with independent ability to assess and resolve complex situations and shift priorities
• Ability to anticipate executive needs and collect or prepare information for executive review and action
• Experience supporting a large organization is highly desired
• Experience with SharePoint, Teams, Ariba, and Concur
• Ability to coordinate domestic and international travel, meetings, and events

Demonstrates advanced administrative support capabilities, including managing complex calendars, coordinating travel logistics, and maintaining effective communication with stakeholders. Proficient in document management and collaboration tools, with a strong focus on confidentiality and organizational priorities.

• Calendar Management
• Travel Coordination
• Document Management
• Communication Skills
• Leadership Skills

• Administrative Support
• Data Visualization
• Invoice Processing
• Expense Reporting
• Meeting Coordination

• Organizational Skills
• Attention to Detail
• Problem‑Solving Skills
• Interpersonal Skills
• Sound Judgment

• Executive Support
• Vendor Management
• Confidentiality
• Large Organization Experience

• Share Point
• Teams
• Ariba
• Concur