Accounting Assistant Accounts Payable Clerk

Summary

The Accounting Assistant Accounts Payable Clerk performs support duties and fulfills accounting duties for other functions within the department as needed.

• Ensure the accurate and timely processing of all non-inventory invoices for the Hospital and subsidiary entities.
• Process travel requests for reimbursement for subsidiary entity personnel in an accurate and timely manner.
• Reconcile Accounts Payable statements and prepare all appropriate credit information for new vendors
• Follow up with vendor representatives and sales personnel regarding discrepancies and variances
• Maintain the Vendor Master File, including additions, deletions, and corrections
• Report all maintenance to the Controller at least once a month
• Coordinate with the Accounts Payable Lead to produce system checks, off-cycle checks, and to maintain the filing system of all paid invoices and check copies, and for the month-end balancing of People Soft Accounts Payable module
• Receive and review non-inventory invoices against system purchase orders, code accurately for payment, and input data directly into the People Soft system
• Distribute and follow-up with all Receipts Accrual and Accounts Payable Distribution Reporting
• Handle all incoming calls for the Accounts Payable office regarding any and all questions pertaining to invoices, payments, and processing issues

• Minimum Required
  
  Education:
  
  High school diploma or equivalent
• Preferred Education:
  
  College courses in business, typing, accounting, and math
• Experience:
  
  2 years working in accounts payable