Executive Assistant

This role will be supporting the Vice President of Service - Hampton Roads, with calendar management, setting appointments and assisting with day-to-day interactions with other company leaders, as well as clients and other external parties. This support position serves as a liaison to other company Officers and senior management teams within the organization.

Who we are:

At Colonial Webb, we are deeply committed to our people, our culture, and the continued growth of our business. As a full-service MEP (Mechanical, Electrical, and Plumbing) contractor, we pride ourselves on the quality and expertise of our teams, who work across a diverse range of specialties, including New Construction, Mechanical Service, Industrial Refrigeration, and Manufacturing. For over 50 years, we've been dedicated to delivering comprehensive solutions and unmatched service to our commercial customers, earning a reputation as a trusted contractor in the industry.

Perks of joining Colonial Webb:

• Career development and progression
• 401(k) plan with company match
• PTO and paid holidays
• Excellent medical, dental, life, vision and disability benefits
• Employee Assistance Program
• Employee referral incentives

What you will do:

• Maintain and coordinate the calendar for the Vice President of Service - Hampton Roads, both professional and personal as needed
• Schedule and coordinate professional meetings, conferences, teleconferences and appointments
• Assist two General Managers on meetings, appointments, and calendar management as requested
• Assist the Contracts Manager with license renewals (as requested)
• Work with organization units and other Officers, Directors, General Managers and Managers as needed for scheduling and appointments
• Maintain an organized filing system of both hard copy and electronic on the company document management system
• Work with Project Managers in facilitating permitting, inspections and various project-related functions
• Uphold a strict level of confidentiality

What we are looking for:

• Possess high school diploma or equivalent
• Possess at least 5 years of professional experience
• Possess and demonstrate excellent written and verbal communication skills
• Extremely proficient with Microsoft Office Suite with the ability to learn Company-specific and new or updated programs and software (i.e., Penta, OnBase, etc.)
• Possess strong proofreading, editing, and writing skills—inclusive of proper grammar, usage, and spelling
• Ability to handle a dynamic and fast paced workload with the ability to work independently with minimal supervision
• Possess exceptional interpersonal skills that will aid in the ability to manage customer relationships (both internal and external), perceptions and expectations with a friendly and professional demeanor