Marketing and Events Coordinator Security Clearance

Position: Marketing and Events Coordinator with Security Clearance
Position Summary:

The Marketing & Events Coordinator supports the day-to-day execution of DMS marketing activities, internal and external events, customer and executive visits, employee engagement activities, trade shows, and brand-related administrative support. This role is responsible for coordinating logistics, maintaining marketing and event materials, supporting onsite activities, assisting with media capture, and helping ensure marketing and event-related activities are organized, timely, professional, and aligned with DMS brand standards.

Main Responsibilities:

Marketing & Brand Support:
* Maintain and organize marketing materials, branded templates, brochures, signage, presentations, promotional items, photo/video assets, and other company materials.
* Coordinate updates to marketing materials, website content, social media content, and other communication channels as directed.
* Assist with formatting, proofreading, editing, and preparing internal and external materials to support consistency, professionalism, and alignment with DMS brand standards.
* Support the preparation of customer-facing, employee-facing, leadership, and stakeholder materials as requested.
* Coordinate printing, ordering, shipping, inventory, and distribution of marketing materials, promotional items, event supplies, and branded assets.
* Maintain organized files, templates, contact lists, vendor information, photo libraries, and recurring marketing deliverables. Events, Visits & Employee Engagement:
* Coordinate hotel reservations, lodging logistics, transportation, meeting space, catering, visitor schedules, room setup, materials, and related arrangements for special events and incoming guests.
* Provide onsite event oversight and day-of support in collaboration with internal stakeholders, including the DMS Enthusiasts Committee and other event teams.
* Support planning and execution for employee engagement activities, company celebrations, visitor experiences, and internal events.
* Assist onsite in Chesapeake with photography and videography for internal and external use.
* Help ensure events are well-organized, professional, welcoming, and reflective of DMS culture and brand. Trade Show & External Event Coordination:
* Support trade show and external event planning, including registration, booth preparation, shipping/logistics, materials ordering, vendor coordination, travel support, setup, tear-down, and post-event follow-up.
* Track trade show requirements, deadlines, attendee information, shipments, booth assets, promotional materials, and related deliverables.
* Coordinate with Business Development, leadership, vendors, and external partners to support timely and effective event preparation.
* Assist with preparation of event briefing materials, attendee lists, schedules, talking points, and other support materials as directed.
* Maintain trade show and event records, including vendor contacts, lessons learned, recurring deadlines, and inventory of reusable materials. Administrative & Project Coordination:
* Track marketing, event, and brand-related projects to help ensure deadlines, approvals, and deliverables are met.
* Coordinate with internal departments, vendors, external partners, and employees to confirm attendance, timelines, materials, requirements, and follow-up items.
* Support scheduling, purchasing, invoice coordination, materials ordering, meeting preparation, and other administrative tasks related to marketing and events.
* Provide administrative support for leadership communications or external partner coordination as requested, such as scheduling meetings, organizing materials, preparing agendas, and tracking action items.
* Help maintain calendars, project trackers, event plans, communication plans, and related documentation.
* Perform other related duties as assigned. Work

Activities:

* Coordinating with External Customers and Affiliates - Maintaining strong working relationships with key customer stakeholders and influencers as well as affiliate representatives to maximize project success.
* Performing Administrative Activities - Performing day-to-day administrative tasks such as maintaining information files and processing paperwork.
* Organizing, Planning, and Prioritizing Work - Developing specific goals and plans to prioritize, organize, and accomplish department and self activities.

Skills:

* Active Listening - Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.
* Complex Problem Solving - Identifying complex problems and reviewing related information to develop and evaluate options and implement solutions.
* Critical Thinking - Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions, or approaches to problems. Working Style:
* Dependability - Job requires being reliable, responsible, and dependable, and fulfilling…