Project Administrator- Core

Position

Project Administrator – responsible for routine project documentation, materials, job costing, status monitoring, invoicing, and administrative closeout of projects.

Monday to Thursday – onsite with colleagues. Friday – choose your work location to balance work requirements.

• Under direct supervision, ensure projects are completed on time by interacting with the Admin Team Leader, Area Service Managers, and assigned service team members.
• Set up service agreements and quoted projects/jobs in the system application based on transition documents.
• Review and update Billing Backlog reports daily.
• Examine invoices for accuracy, process service invoices for assigned job types, and validate, apply, and post applicable costs to service work orders.
• Coordinate with team members to record project costs accurately and in a timely manner, including materials, time sheets, labor hour allocation, and daily reports.
• Enter and edit Purchase Orders as needed.
• Handle billing request changes and special customer requirements promptly.
• Perform general administrative billing functions and generate, interpret, and print assigned reports.
• Prioritize and organize tasks to meet timing requirements or deadlines.
• Communicate with Account Managers, Field Technicians, Customers, Area Service Managers, and other internal team members to resolve obstacles or answer inquiries regarding billing.
• Schedule and participate in internal project team meetings to ensure accurate transfer of information.
• Maintain customer satisfaction by investigating concerns, implementing corrective action, and communicating with customers and staff.
• Reconcile purchasing card transactions for technicians, file appropriate state‑required forms, and prepare claims for filing as needed.

• One‑year certificate from college or technical school and three (3) plus years of related billing experience and/or training; or equivalent combination of education and experience.
• Non‑4‑year‑degree candidates encouraged; practical experience and alignment with leadership principles are prioritized.
• Strong communication skills and proactive approach to work independently and as part of a team.
• Proven ability to prioritize tasks to meet tight deadlines in a high‑paced environment.
• Familiarity with HVAC system operations preferred (not required).
• Flexibility to work overtime/ weekends as required.

Annual Base Salary Range: $42,000.00 – $60,515.00. Compensation may vary based on seniority, merit, geographic location, education, experience, travel requirements, and union designation.

Benefits begin on day one and include health insurance, holistic wellness programs, fertility coverage and adoption assistance, a 401(k) match up to 8% company contribution, paid time off (15 vacation days, 9 paid holidays, 3 floating holidays, sick leave, and additional parental/volunteer options), and educational training opportunities.

The company designates certain roles as Safety Sensitive; safety sensitive roles may require an additional drug screening. We are an equal‑opportunity employer; all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, pregnancy, age, marital status, disability, status as a protected veteran, or any other legally protected status.

We are committed to providing reasonable accommodations for all candidates and employees who may need assistance with the application or recruitment process due to disability or impairment. To request an accommodation, please contact us at