Office Coordinator

Position Summary

The Chesapeake Procurement department is seeking a customer service oriented individual to supervise or lead subordinate clerical personnel, including training, scheduling, assigning and evaluating work and process personnel actions and benefits. Other duties include, but are not limited to:

• Performs specialized office procedures such as taking and transcribing dictation or meeting minutes/notes, creating forms and tables, and typing documents, correspondence, contracts, bids, charts, or technical and statistical reports.
• Interacts with other departments, clients/customers, and the public by telephone or in person; provides information, resolves complaints, directs individuals to appropriate personnel, or takes and relays messages.
• Maintains personnel information and prepares payroll; assists in completion of audits and technical assistance projects.
• Maintains departmental budget; assists with preparation of budget and administration of expenditures.
• Compiles data and prepares routine and specialized reports; maintains records and files for area of responsibility; performs grant tracking.
• Maintains supply inventory and processes requisitions and purchase orders; researches and processes accounts payable and/or accounts receivable; interacts with vendors and contractors.
• Coordinates/maintains sites, databases, programs, or operations of responsibility; prepares and distributes informational literature; maintains/troubleshoots department computers.
• Makes appointments and sets up/coordinates meetings; processes incoming and outgoing mail; assists with daily operations as directed.
• Performs routine office tasks such as data entry, filing, faxing, and photocopying.
• Assists with special projects as directed by supervisor.
• Maintains benefit records by developing/monitoring recordkeeping systems; initiating new-hire benefits and allowable life event changes.
• Performs other related duties as assigned.

Vocational / Educational Requirement:
Requires any combination of education and experience equivalent to an associate’s degree in word processing, secretarial skills, or a closely related field.

Experience Requirement:
Minimum of two years of full-time equivalent experience in administrative support.

Special Certifications and Licenses:
May require a valid driver’s license and driving record in compliance with City Driving Standards.

Special Requirements:
Employees may be expected to work hours in excess of their normally scheduled hours in response to short-term department needs and/or City-wide emergencies.

Pay Grade: GE05. Pay Basis:
Semi-Monthly. Advertised Salary:
Starting Range $40,531 - $60,289. Starting salary commensurate with education and experience.

The City of Chesapeake offers an exceptional range of benefits. Please browse our Benefits Brochure for a full list of benefits and employee perks.

Location:

Chesapeake, VA.

Hours:

40 hours per week, Monday‑Friday 8am‑5pm. Employees may be expected to work overtime as needed. Driving Requirement:
None. Pay Grade: GE05. Division:
Purchasing.