Office Specialist - Seasonal Part-Time

Job Information

Working Title of Vacant Position:
Office Specialist - Seasonal Part-Time

Job Type: Seasonal/Substitute

Posting Type:
Public

Number of Vacancies: 1

Department: PARKS, REC, & TOURISM

Division: PR&T ADMIN

Requisition Number: 202625

Number of hours worked per week: up to 25 hours per week

Work Schedule:

Schedule Varies – Monday to Sunday variable hours, routine weekends, holidays and occasional evenings, based on operational requirements.

Work Site

Location:

Chesapeake, VA

Position Driving Requirement: O – Occasional

Pay Grade: GE03

Advertised Salary: $17.66 per hour (starting salary based on qualifications and experience)

The Administration Department for Parks, Recreation and Tourism is seeking a dynamic Seasonal Office Specialist who is passionate about public service and delivering exceptional customer experiences. This role serves as a key point of contact for the Parks, Recreation and Tourism Department, supporting both the front office and Visitor Center.

• Welcome visitors, answer phones, and provide information on programs, services, facilities, and local attractions.
• Register participants and process transactions using point-of-sale and recreation management systems.
• Deliver excellent customer service in alignment with the City’s Customer Service Initiative and Visitor Center standards.
• Support department events and programs as needed.
• Use City and departmental websites, social media, and design tools to assist with outreach and create flyers and marketing materials.
• Help manage inventory, including restocking and distributing brochures and promotional materials.
• Assemble welcome bags and fulfill visitor guide and brochure requests.
• Provide general clerical and administrative support to ensure smooth daily operations.
• Assist with special projects as needed and perform other related duties as assigned.

You’ll be an essential part of creating a welcoming, helpful, and informative experience for everyone who interacts with the Parks, Recreation and Tourism Department.

• High school diploma or GED and a minimum of one year of college education in word processing, secretarial skills, or a closely related field.
• Minimum of one year of full‑time equivalent experience in administrative support.
• Valid driver’s license with a driving record in compliance with the City Driving Standards.
• May be expected to work hours in excess of normal scheduled hours in response to short‑term department needs and/or City‑wide emergencies.
• Position may be safety‑sensitive; subject to pre‑employment drug/alcohol testing and random testing. Testing includes marijuana; a medical marijuana certification will not be considered a positive result unless the position requires a commercial driver’s license or is a sworn law‑enforcement officer/deputy.

• Strong customer service skills with a proactive, improvement‑focused mindset.
• Excellent writing, proofreading, and business correspondence abilities.
• Knowledge of standard office procedures, equipment, and administrative practices.
• Ability to prioritize tasks, stay flexible, and manage multiple assignments.
• Proficiency in Microsoft Office (especially Outlook) or similar email systems.
• Experience with registration systems, point‑of‑sale platforms, and graphic design tools.
• Ability to create marketing materials and support promotional efforts.
• Team‑oriented, dependable, and able to work independently with strong problem‑solving skills.
• Basic accounting knowledge and cash‑handling experience.
• Interest in working with the public and providing helpful, engaging service.
• Familiarity with local and regional attractions (or willingness to learn).
• Willingness to support at least two department special events outside regular hours.

Drug Screening: MARIJUANA – The position is deemed safety‑sensitive and applicants are subject to pre‑employment drug/alcohol testing after a conditional offer and may also be subject to random testing. Testing includes marijuana; a valid medical marijuana certification will not be considered a positive result unless the position requires a commercial driver’s…