Office Specialist
Listed on 2026-08-06
-
Administrative/Clerical
PR / Communications, Clerical, Office Administrator/ Coordinator, Government Administration
Hours vary between 8:00 a.m. to 5:00 p.m. Monday – Friday with some nights and weekends
Work Site Location
Work Site Location Chesapeake, VA
Position Driving Requirement
Position Driving Requirement O - Occasional
Pay Grade
Pay Grade GE03
Pay Basis
Advertised Salary
$18.10/ per hour
Note:
This a grant funded position
Job Description
Come join the City of Chesapeake and make a difference in your community! As an Office Specialist supporting Human Services’ Division of Community Programs, you’ll play a key role in supporting the CASA (Court Appointed Special Advocates) Program. Working alongside Community Program Specialists, staff, and dedicated volunteers, you’ll provide essential administrative support that helps keep program operations running smoothly.
ESSENTIAL TASKS- Answer telephones, direct calls, and relay messages to staff and volunteers.
- Assist with preparation of new volunteer files.
- Assist with compilation and circulation of notification letters for cases; prepare correspondence and other case information for staff and volunteers.
- Assist with case file preparation, copying, auditing, and filing.
- Assist with database entry and maintenance.
- Assist with office publications (notices, brochures, newsletters, event flyers, etc.).
- Assist, as directed, with CASA program events and activities.
- Other duties as assigned
Required Qualifications
VOCATIONAL / EDUCATIONAL REQUIREMENT :
Requires a high school diploma or GED and any combination of education and experience equivalent to satisfactory completion of one year of college education in word processing, secretarial skills, or a closely related field.
EXPERIENCE REQUIREMENT :
In addition to satisfying the vocational/education standards, this class requires a minimum of one year of full-time equivalent experience in administrative support.
SPECIAL CERTIFICATIONS AND LICENSES :
Depending on departmental operational requirements, may require valid driver’s license and driving record in compliance with City Driving Standards .
SPECIAL REQUIREMENTS : Employees may be expected to work hours in excess of their normally scheduled hours in response to short-term department needs and/or City-wide emergencies. Emergency operations support work and work locations may be outside of normal job duties.
Preferred Qualifications
Office management experience, experience with all aspects of Microsoft products, social media and public relations experience such as writing newsletters, creating brochures and flyers, and social media posts.
Job Open Date
Job Open Date 07/31/2026
Job Close Date
Job Close Date 08/08/2026
Open Continuous No
Special Instructions to Applicants
ADA ChecklistOverall Physical Strength Demands
Overall Physical Strength Demands
Overall Physical Strength Demands L=Light - Exerting up to 20 lbs. occasionally, 10 lbs. frequently, or negligible amounts constantly OR requires walking or standing to a significant degree.
Physical Demands
C = Continuously- 2/3 or more of the time.
F = Frequently
- From 1/3 to 2/3 of the time.
O = Occasionally
- Up to 1/3 of the time.
R = Rarely
- Less than 1 hour per week.
N = Never
- Never occurs.
Standing
Standing Occasionally
- Up to 1/3 of the time.
Sitting Frequently
- From 1/3 to 2/3 of the time.
Walking
Walking Rarely
- Less than 1 hour per week.
Lifting
Lifting Occasionally
- Up to 1/3 of the time.
Lifting Amount
Lifting Amount Exerting up to 10 lbs
Carrying
Carrying Occasionally
- Up to 1/3 of the time.
Carrying Weight
Carrying Weight Exerting up to 10 lbs
Pushing/Pulling
Pushing/Pulling Occasionally
- Up to 1/3 of the time.
Pushing/Pulling Weight
Pushing/Pulling Weight Exerting up to 20 lbs
Reaching
Reaching Rarely
- Less than 1 hour per week.
Handling
Handling Occasionally
- Up to 1/3 of the time.
Fine Dexterity
Fine Dexterity Rarely
- Less than 1 hour per week.
Kneeling
Kneeling Rarely
- Less than 1 hour per week.
Crouching
Crouching Rarely
- Less than 1 hour per week.
Crawling
Crawling Rarely
- Less than 1 hour per week.
Bending
Bending Rarely
- Less than 1 hour per week.
Twisting
Twisting Rarely
- Less than 1 hour per week.
Climbing
Climbing Rarely
- Less than 1 hour per week.
Balancing
Balancing Rarely
- Less than 1 hour per week.
Vision
Vision Continuously- 2/3 or more of the time.
Hearing
Hearing…
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