Sr. Executive Assistant (Operations

Hampton Roads Transit is seeking dynamic, customer‑service oriented, and energetic individuals to serve as Senior Executive Assistant to the Chief Transit Operations Officer. The role offers competitive wages ($24.08 – $30.10 per hour) and unmatched benefits within a stimulating and rewarding environment.

• Act as an active member of the Operations Senior Executive Team.
• Prepare correspondence, reports, memoranda, and other documents.
• Provide telephone support for the COO, including answering, placing calls, and taking messages.
• Proofread and edit documents for accuracy.
• Maintain confidentiality and secure storage of sensitive information.
• Manage the COO’s calendar, schedule meetings, and coordinate appointments.
• Process expense requests, obtain approvals, and manage travel for the department.
• Provide administrative support to the Operations and Oversight Committee (meeting notices, agendas, set‑up, minutes, and file maintenance).
• Act as back‑up for the Senior Executive Administrator to the CEO and the Executive Administrator for the monthly TDCHR Meeting.
• Maintain the departmental budget and oversee procurement of office supplies.
• Prioritize work, meet deadlines, and operate computer equipment to produce office documents.
• Manage records in compliance with Hampton Roads Transit Records Management Policies and procedures.
• Coordinate records management efforts and provide related training to department staff.
• Perform any other duties as assigned.

• Organize and maintain departmental files according to HRT’s Records Management Policies and Procedures.
• Prepare documents for imaging, designate file codes, and forward to Records Management.
• Archive, store, and dispose of records per the approved retention schedules.
• Attend training meetings and provide information to staff on records management.

• Proficiency with Microsoft Word, Outlook, and Excel; experience with PowerPoint preferred.
• Basic problem‑solving skills for software applications.
• Internet research and general research skills.

• Perform all duties safely to protect oneself, colleagues, and the public.
• Promote safety awareness and follow all safety procedures and policies.
• Report unsafe conditions and hazards to supervisor, manager, or Safety Department.

Minimum requirements include completion of high‑school courses or a GED. An advanced degree or additional business and/or secretarial training is preferred. Applicants must demonstrate strong oral and written communication skills.

Significant experience as an Administrative or Executive Secretary reporting to a CEO, Executive, or equivalent level department head.

Must possess a valid Driver’s License. A Virginia Driver’s License must be obtained within 60 days of hire when the applicant resides outside Virginia.

• This position is classified as non‑essential personnel.

Non‑Exempt

Must meet the described physical demands and accommodate reasonable adjustments for individuals with disabilities. Work may require outside of regular business hours.

HRT is an Equal Opportunity Employer. Applicant's rights to reasonable accommodations are protected under applicable laws.