Project Coordinator

Job Overview

Hampton Roads Transit is looking for dynamic, customer service oriented, and energetic people to become part of a committed team providing excellent and effective public transportation to the Hampton Roads region. We offer unmatched benefits and competitive wages in a stimulating and rewarding environment.

Salary Range: $72,678 - $92,664

• Provide project coordination support for HRT transit projects, including capital improvements, facilities, and system enhancements.
• Assist Project Managers with project schedules, task tracking, budget, purchase orders and milestone reporting.
• Coordinate meetings with internal departments, local jurisdictions, consultants, contractors, and regional partners.
• Prepare agendas, presentations, reports, correspondence and meeting minutes as needed to support the various projects.
• Maintain accurate and organized project files in compliance with HRT Records Management Policies and Procedures.
• Support procurement activities, including RFPs, RFQs, IFBs, contract administration and contractor coordination.
• Assist with monitoring project risks, issues, and change requests.
• Support compliance with FTA, DRPT and local requirements, including ADA, Title VI, NEPA and safety related documentation.
• Assist with public outreach, stakeholder coordination, and interagency coordination as required.
• Manage records created and received in compliance with the Hampton Roads Transit Records Management Policies and Procedures.
• Perform other related duties as assigned.

Knowledge:

• Principles and practices of project coordination and project management.
• Public transportation systems and transit operations, including bus, paratransit, ferry, and rail services.
• Public-sector project delivery processes.
• Federal, state, and local regulations applicable to public transit, including FTA grant requirements.

Abilities:

• Coordinate multiple projects and priorities simultaneously.
• Interpret schedules, contracts, technical documents, and funding requirements.
• Work effectively with diverse internal teams and external stakeholders.
• Communicate clearly and professionally in written and verbal formats.

Skills:

• Strong organizational and time-management skills.
• Excellent attention to detail and documentation accuracy.
• Effective problem-solving and analytical skills.
• Customer-focused and team-oriented approach.

Proficiency in using Microsoft Outlook, Word, and Excel is required. Additional proficiency in Primavera or Microsoft Project for project scheduling and schedule analysis, cost estimating and cost analysis, and experience using online project collaboration software is a plus.

Perform all job duties and responsibilities in a safe manner to protect oneself, fellow employees, and the public from injury or harm. Ensure all employees and contractors are properly trained and understand all rules, safety policies, and procedures to perform their work functions safely. Promote safety awareness by attending safety committee meetings and adhering to all safety procedures and policies. Actively conduct workplace hazard analyses for all employees to maintain a safe work environment.

Encourage employee safety reporting program and communication of hazards to the Safety Department. Responsible for the timely mitigation of all unacceptable and undesirable safety risks. Accountable for safety performance within their functional area and achieving the agency’s safety goals.

Training and/or

Education:

A bachelor’s degree from an accredited college or university in Transportation Planning, Engineering, Project Management, Public Administration, Construction Management, or a related field. An equivalent combination of education and relevant experience may be considered.

Required Experience: A Bachelor's degree in project management, engineering, construction management, public administration or closely related field with at least five (5) years’ work experience coordinating capital projects. Experience supporting transportation or transit-related projects is preferred. Also, experience working with public…