Project Coordinator

Project Coordinator

Location: Chesapeake, VA

Onsite Flexibility: Onsite

• Position Type: Contract
• Contract Duration: 12 months
• Pay Rate: $31.00–$34.00 / Hour (USD)
• Travel Requirements: Local travel to client sites dependent on the project
• Work Authorization: Applicants must be authorized to work for ANY employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa at this time. [Export-control compliance required. See recruiter for eligibility details.]

The Project Coordinator facilitates engineering and construction projects by collaborating with the Project Manager and project team in providing and presenting administrative project information. This position coordinates both externally and internally with clients and project management for providing solutions in executions of project and program needs. The role facilitates the dissemination of information to vendors, suppliers, clients, and project teams as part of the overall communications and project management process.

• Resolves questions regarding the project; research and provide appropriate answers.
• Prepare and present meeting notes, presentations, and tables utilizing Excel, PowerPoint, Access, and other programs.
• Manage project set-up preparation and compile documentation updates.
• Monitor project deadlines and benchmarks and support presentation of monthly progress reports covering action items and progress updates.
• Plan, coordinate, and facilitate on-site and off-site meetings for the project. This may include: project orientation and training, stakeholder meetings, team meetings, periodic reviews, etc.
• Coordinate the required training programs and records for project personnel in conjunction with the corporate training department and project requirements to ensure compliance.
• Obtain physical sign off of project documents and maintain electronic and paper files.
• Verify accuracy and compliance with project requirements of bills/invoices, trip tickets, and expense reports and process items in a timely manner.
• Manage IT resources for project offices and staff by coordinating with internal support departments.
• Provide follow up reports on ARs and unbilled issues as assigned.
• Administer project closeout activities.
• Compose project cost forecast updates.
• Run PPS reports.
• Establish priorities and deadlines on project deliverables.
• Investigate project expenses not billed to the client and report findings to the Project Manager.
• Assist Project Manager in preparation of client contracts and sub-contracts.
• Develop procedures pertaining to internal project requirements.
• Performs other duties as assigned.
• Complies with all policies and standards.

• Advanced knowledge of Microsoft Word, Excel, Access, and Power Point is required.
• Excellent organizational skills, attention to detail, communication skills, and ability to handle multiple tasks.
• Demonstrated ability to communicate with all levels within an organization.
• Ability to work independently, demonstrating accuracy, reliability, organization, and problem-solving skills.
• True project coordination experience (not administrative support only).
• Construction-phase or post-construction experience.
• Experience handling RFIs (Requests for Information) and submittals.
• Background in engineering, architecture, or similar environments.
• Experience with post-construction administration.
• Experience working with clients, contractors, and designers.

• Experience with ECMS and Procore is preferred.

• Bachelor's Degree in a related field and 8 years of experience required; OR
• Associate's Degree in a related field and 10 years of experience required; OR
• High School Diploma/GED and 11 years of experience required.

• 8 years of experience with a Bachelor's Degree in a related field; OR 10 years of experience with an Associate's Degree in a related field; OR 11 years of experience with a High School Diploma/GED.
• Years of experience are prioritized over degree; education requirements are flexible with strong relevant experience.
• Experience in construction-phase coordination and post-construction activities.
• Experience in client-facing execution roles within engineering or architecture firm environments.

• This position is not design-focused; emphasis is on construction-phase coordination, post-construction activities, and client-facing execution.
• Local travel to client sites may be required depending on the project.
• This position supports a federal project and is subject to federal drug testing requirements.

• All candidates must successfully pass a drug test as a condition of engagement. Federal requirements apply regardless of individual state laws related to drug use.

This client is a leading infrastructure engineering firm operating across the utilities and transmission & distribution sectors, supporting large-scale grid distribution and T&D infrastructure projects…