Assistant Project Manager

Job Title:

Assistant Project Manager

Job Description

This mid-level Assistant Project Manager role focuses on coordinating in-house bids and supporting the successful delivery of commercial construction projects, including hotels and car washes. The position offers the opportunity to work on a diverse portfolio of ground-up and design-build projects and to grow into a full Project Manager role. You will take ownership of project finances, schedules, and documentation while collaborating closely with superintendents and project teams in a growing construction company with a strong backlog of work.

Responsibilities

+ Take full ownership of assigned projects, ensuring they are delivered on time, within budget, and in accordance with contract requirements.

+ Coordinate all project activities with the Superintendent and broader project team to maintain alignment and effective communication.

+ Manage and oversee all project finances, including budget development, tracking, and financial reporting.

+ Organize, understand, and maintain up-to-date contract documents, ensuring all stakeholders have access to current information.

+ Prepare detailed project construction schedules in conjunction with the Superintendent and with input from required subcontractors.

+ Coordinate the intent and implementation of the final project budget, ensuring all costs are accurately captured and controlled.

+ Issue all subcontracts, ensuring scope, schedule, and cost are clearly defined and aligned with project objectives.

+ Plan and schedule projects from preconstruction through close-out, proactively identifying and addressing potential issues.

+ Prepare and maintain a master submittal schedule and submittal log to track all required project submittals.

+ Schedule and conduct regular owner, subcontractor, and preconstruction coordination meetings to review progress and resolve issues.

+ Receive, review, document, and manage the resolution of all project-specific issues in a timely and organized manner.

+ Receive, review, and process all subcontractor Requests for Information (RFIs) and Requests for Proposal (RFPs), ensuring clear and accurate responses.

+ Prepare, distribute, and obtain approval for all Owner Change Order Requests, maintaining clear documentation and communication.

+ Prepare and distribute all subcontractor Change Orders and associated budget revisions, ensuring financial records remain accurate and current.

+ Prepare and distribute monthly Owner Applications for Payment, including all supporting documentation.

+ Oversee all project administrative logs, including RFIs, submittals, change orders, and other key project records.

+ Manage project close-out activities, ensuring all documentation, punch lists, and final deliverables are completed and submitted.

Essential Skills

+ At least 2 years of experience as a Commercial Project Manager or Assistant Project Manager, or equivalent experience as a Project Engineer supporting large commercial projects.

+ Experience managing or supporting commercial projects such as hotels, apartments, fire houses, pharmacies, car washes, and other retail or mixed-use facilities.

+ Ground-up construction experience on projects valued at $3M or more.

+ Ability to coordinate with superintendents, subcontractors, and owners to maintain project schedules and deliverables.

+ Strong project management skills, including planning, scheduling, budgeting, and documentation control.

+ Proficiency in managing submittals, including preparing and maintaining submittal schedules and logs.

+ Ability to prepare and manage construction schedules in collaboration with field and subcontractor teams.

+ Experience issuing and managing subcontracts and subcontractor change orders.

+ Experience preparing and processing RFIs, RFPs, and change orders for owners and subcontractors.

+ Strong construction document knowledge and the ability to interpret plans, specifications, and contracts.

+ Demonstrated ability to work independently and take ownership of assigned responsibilities.

+ Strong communication and organization skills, with the ability to manage multiple priorities and stakeholders.

+ Willingness to learn and adapt to established company processes and procedures.

Additional

Skills & Qualifications

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Experience with a general contractor, particularly on commercial ground-up or design-build projects, is highly preferred.

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Experience with commercial projects such as medical facilities, retail spaces, restaurants, hotels, apartments, pharmacies, multifamily, mixed-use developments, and fire houses is a strong plus.

+ Design-build project experience is highly valued.

+ A degree in construction, construction management, or a related field is a plus but not required.

+ Experience working in or supporting reputable construction firms is beneficial.

+ Proven ability to thrive in a growing organization and contribute to long-term project backlogs.

Work Environment

This role is based in an office located in Chesapeake, supporting commercial construction…