Assistant Project Manager

Assistant Project Manager

This mid-level Assistant Project Manager role focuses on coordinating in-house bids and supporting the successful delivery of commercial construction projects, including hotels and car washes. The position offers the opportunity to work on a diverse portfolio of ground-up and design-build projects and to grow into a full Project Manager role. You will take ownership of project finances, schedules, and documentation while collaborating closely with superintendents and project teams in a growing construction company with a strong backlog of work.

Responsibilities

• Take full ownership of assigned projects, ensuring they are delivered on time, within budget, and in accordance with contract requirements.
• Coordinate all project activities with the Superintendent and broader project team to maintain alignment and effective communication.
• Manage and oversee all project finances, including budget development, tracking, and financial reporting.
• Organize, understand, and maintain up-to-date contract documents, ensuring all stakeholders have access to current information.
• Prepare detailed project construction schedules in conjunction with the Superintendent and with input from required subcontractors.
• Coordinate the intent and implementation of the final project budget, ensuring all costs are accurately captured and controlled.
• Issue all subcontracts, ensuring scope, schedule, and cost are clearly defined and aligned with project objectives.
• Plan and schedule projects from preconstruction through close-out, proactively identifying and addressing potential issues.
• Prepare and maintain a master submittal schedule and submittal log to track all required project submittals.
• Schedule and conduct regular owner, subcontractor, and preconstruction coordination meetings to review progress and resolve issues.
• Receive, review, document, and manage the resolution of all project-specific issues in a timely and organized manner.
• Receive, review, and process all subcontractor Requests for Information (RFIs) and Requests for Proposal (RFPs), ensuring clear and accurate responses.
• Prepare, distribute, and obtain approval for all Owner Change Order Requests, maintaining clear documentation and communication.
• Prepare and distribute all subcontractor Change Orders and associated budget revisions, ensuring financial records remain accurate and current.
• Prepare and distribute monthly Owner Applications for Payment, including all supporting documentation.
• Oversee all project administrative logs, including RFIs, submittals, change orders, and other key project records.
• Manage project close-out activities, ensuring all documentation, punch lists, and final deliverables are completed and submitted.

Essential Skills

• At least 2 years of experience as a Commercial Project Manager or Assistant Project Manager, or equivalent experience as a Project Engineer supporting large commercial projects.
• Experience managing or supporting commercial projects such as hotels, apartments, fire houses, pharmacies, car washes, and other retail or mixed-use facilities.
• Ground-up construction experience on projects valued at $3M or more.
• Ability to coordinate with superintendents, subcontractors, and owners to maintain project schedules and deliverables.
• Strong project management skills, including planning, scheduling, budgeting, and documentation control.
• Proficiency in managing submittals, including preparing and maintaining submittal schedules and logs.
• Ability to prepare and manage construction schedules in collaboration with field and subcontractor teams.
• Experience issuing and managing subcontracts and subcontractor change orders.
• Experience preparing and processing RFIs, RFPs, and change orders for owners and subcontractors.
• Strong construction document knowledge and the ability to interpret plans, specifications, and contracts.
• Demonstrated ability to work independently and take ownership of assigned responsibilities.
• Strong communication and organization skills, with the ability to manage multiple priorities and stakeholders.
• Willingness to learn and adapt to established company processes and procedures.

Additional Skills & Qualifications

• Experience with a general contractor, particularly on commercial ground-up or design-build projects, is highly preferred.
• Experience with commercial projects such as medical facilities, retail spaces, restaurants, hotels, apartments, pharmacies, multifamily, mixed-use developments, and fire houses is a strong plus.
• Design-build project experience is highly valued.
• A degree in construction, construction management, or a related field is a plus but not required.
• Experience working in or supporting reputable construction firms is beneficial.
• Proven ability to thrive in a growing organization and contribute to long-term project backlogs.

Work Environment

This role is based in an office located in Chesapeake, supporting commercial construction projects in a growing company. You will work closely with project teams, superintendents, and…